Payroll Assistant

Schedule Notes

• 1-hour lunch break
• Flexible schedule required every other Friday:
  • 6:00 AM – 2:00 PM, or
  • 10:00 AM – 6:00 PM

Required Skills & Experience

• Minimum 2+ years of payroll processing experience.
• Experience with garnishments, taxes, and year-end payroll activities.
• Strong analytical skills related to retro calculations of pay and time.
• Ability to work with multiple systems simultaneously.
• Intermediate to advanced proficiency in Microsoft Office applications, including:
  • Word
  • Excel
  • Outlook
• Strong payroll software experience, specifically:
  • Oracle Cloud
  • PeopleSoft
  • ADP
• High attention to detail and accuracy in payroll calculations and data entry.
• Ability to maintain confidentiality of sensitive employee information.
• Knowledge of labor laws, payroll regulations, tax codes, and compliance requirements.
• Effective communication skills with HR, Finance, and employees.
• Prior experience in payroll, accounting, or human resources preferred.

Education

• High School Diploma Required.
• Bachelor's Degree Preferred.
• Associate Degree in Accounting, Business, or related field is often preferred.

Required Certifications & Licensure

• FPC (Fundamental Payroll Certification) Preferred.
• CPP (Certified Payroll Professional) Preferred.

Key Responsibilities & Duties

• Accurately process payroll, including wages, overtime, bonuses, and deductions.
• Calculate and process tax withholdings, garnishments, and benefit deductions (including 401(k)).
• Maintain employee payroll records and files.
• Input and manage employee data within HRIS and payroll systems.
• Manage and maintain time-and-attendance records.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Prepare and support payroll reporting requirements, including W-2 processing.
• Reconcile payroll records and review payroll tax filings.
• Assist with payroll audits and compliance reviews.
• Resolve payroll discrepancies and employee pay issues.
• Respond to payroll-related inquiries from employees and internal stakeholders.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation is a plus.
• Experience working in large healthcare or hospital environments preferred.