Payroll Assistant

POSITION SUMMARY:
The Payroll Assistant will support payroll practices for Nutrition Services.

QUALIFICATIONS:

1. High School Diploma or GED equivalent.
2. Proficient in the use of a personal computer, Microsoft Office applications, e-mail, internet and departmental-specific applications, etc.
3. Competency in basic accounting with a minimum of three (3) years experience in payroll functions is preferred.
4. Ability to communicate with diverse internal and external publics.
5. Ability to speak, read and understand the English language.

TERMS OF EMPLOYMENT:                      

250 days

SALARY/PAY GRADE:

$33,163/CP-4

Salary (based on verifiable job-related experience) as set by the Board of Trustees 

REPORTS TO:

Assistant Director Nutrition Services, HR

ESSENTIAL FUNCTIONS:

1. Review, correct and maintain ancillary payroll records using an automated timekeeping system.
2. Meet department and payroll deadlines.
3. Calculate vacation time, weighted averages, and other various calculations.
4. Process leave (sick, personal and vacation) requests and transfer them to the period totals report.
5. Track absences to comply with district and department policy.
6. Maintain accurate and up-to-date payroll files.
7. Communicate with the District payroll office to remain informed on payroll updates and changes.
8. Prepare payroll adjustment report. Prepare and submit other payroll reports, such as the Overtime Report.
9. Input schedules to the automated timekeeping system.
10. Aid in the confirmation and compensation of all incentive programs.
11. Answer external and internal payroll inquiries concerning hourly employees.
12. Answer inquiries concerning employee leave balances.
13. Support the department/district with regular and reliable attendance.
14. Follow district/department policies, procedures, and guidelines.
15. Perform other duties as assigned by the department director or designee.  

SAFETY RESPONSIBILITY:
All food service employees must use good body mechanics and follow safe working procedures including infection control. The employee must report any unsafe condition to a manager or supervisor and demonstrate no on-the-job injuries due to a lack of good safety practices. On-the-job accidents must be reported immediately to the manager or supervisor and an accident report completed.
DISCLAIMER:
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.