Payroll & Benefits Manager

BayFirst National Bank is a full-service community bank dedicated to providing a wide range of high-quality banking services delivered in a personalized, friendly manner. Founded in 1999 and headquartered in St. Petersburg, Florida, we are a true community bank with the goal of becoming a one-stop shop and trusted financial resource for the communities that we serve. 

Understanding that our employees are our most valuable resource, we are committed to providing career development opportunities, competitive compensation, and generous benefits to our entire workforce. As an organization, we encourage open communication in an environment of mutual respect, where hard work is rewarded, and a professional but informal atmosphere is valued within the workplace. 

Responsibilities include but are not limited to:

The Payroll and Benefits Manager is responsible for the end-to-end administration of the Bank's payroll and benefits operations, serving as the subject matter expert on the ADP Workforce Now platform. This role manages multi-state tax administration, 401(k) and health & welfare benefits administration, COBRA and open enrollment processes, equity compensation programs, and a range of compliance reporting obligations. The Payroll Manager ensures accurate, timely, and compliant processing of payroll and benefits for all employee populations, including W-2 and 1099 workers.

This position operates in a standard office environment on a hybrid schedule. Additional hours may be required during payroll processing deadlines, year-end reporting, open enrollment, and audit periods.

Essential Duties and Responsibilities:

Payroll

• Serve as the subject matter expert for ADP Workforce Now.
• Manage end-to-end payroll processing for W-2 and 1099 employees.
• Administer multi-state payroll tax compliance, including:

• Manual weighted overtime calculations.
• Year-end balancing, reconciliation, and reporting.
• Review and creation of Form 1095-C for COBRA participants.
• Management of State Unemployment Insurance (SUI) rate exchanges.

Benefits

• Administer the 401(k) program, including:

• Processing loans and deferral changes.
• Performing 401(k) processes via the vendor site.
• Supporting 401(k) audits.

• Manage monthly Health & Welfare benefit billing, including reconciliation, self-billing preparation, and submission to both Accounts Payable and the vendor.
• Administer COBRA end-to-end in coordination with the vendor (WageWorks) and provider (CIGNA).
• Manage end-to-end Open Enrollment within ADP.
• Administer the Employee Stock Purchase Plan (ESPP).
• Administer equity compensation programs.
• Coordinate Non-Discrimination Testing (NDT).
• Prepare Form 5500 filings for employee benefit plans.

Compliance

• Coordinate annual Workers' Compensation audits.
• Support Affirmative Action Plan (AAP) reporting.
• Complete VETS-4212 reporting.
• Complete California Pay Data reporting.
• Prepare and submit the EEO-1 report.
• Manage the payroll and benefits shared email inboxes.

Qualifications:

• Minimum of five (5) years of payroll administration experience required.
• Certified Payroll Professional (CPP) designation preferred.
• Advanced Microsoft Excel skills required.
• ADP payroll platform experience required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.