Payroll Associate - Payroll Services

Payroll Services at Sunnybrook Health Sciences Centre is seeking a detail-oriented and customer-focused Payroll Associate to join our Payroll team on a 18-month temporary contract. As a member of the bargaining unit, this position is responsible for the accurate and timely administration of payroll for unionized and non-unionized employees, ensuring compliance with collective agreements, payroll legislation, organizational policies, and established payroll procedures.

The successful candidate will possess strong analytical and customer service skills, a high degree of accuracy, and the ability to work effectively in a fast-paced payroll environment.

Key Tasks

Payroll Administration

• Process payroll transactions accurately and on schedule for unionized and non-unionized employees.
• Import payroll templates and reconcile payroll data to payroll totals.
• Review, investigate, and correct timecard and payroll discrepancies.
• Process employee terminations and final pay calculations.
• Prepare and submit Records of Employment (ROEs).
• Prepare payroll disbursement requisitions and related documentation.
• Update payroll records for employees returning from leaves of absence.
• Calculate, process, and recover payroll overpayments as required.
• Administer union dues setup and maintenance, ensuring accurate employee deductions and compliance with collective agreement requirements
• Administer garnishment orders and related payroll deductions.
• Calculate and process retroactive payments in accordance with collective agreements, policy changes, and payroll requirements on a bi-weekly basis.

Employee and Management Support

• Respond to payroll-related inquiries from employees and management in a timely and professional manner.
• Assist employees in navigating Employee Self-Service (ESS) tools and resources.
• Provide support in interpreting pay statements, earnings, deductions, and payroll calculations

Qualifications/Skills

• Completion of a college diploma in Payroll, Accounting, Business Administration, Human Resources, or a related discipline, or an equivalent combination of education and experience.
• Payroll Compliance Practitioner (PCP) designation, or enrollment in the PCP program, is considered an asset.
• Experience processing payroll in a unionized environment is preferred.
• Working knowledge of payroll legislation, Employment Standards, Canada Revenue Agency requirements, and collective agreement provisions related to payroll administration.
• Experience with computerized payroll and HRIS systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent customer service and communication skills.
• Intermediate proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to work accurately under pressure and meet strict payroll deadlines.