Payroll & Benefits Administrator

Rentix Solutions is seeking a detail-oriented and dependable Payroll & Benefits Administrator to join our Human Resources team at our corporate office in Richland, Mississippi. This position is responsible for processing payroll accurately and on time while administering employee benefits programs and maintaining compliance with federal, state, and local regulations.

The ideal candidate will have a strong understanding of payroll processes, benefits administration, employee record management, and confidentiality requirements. This role works closely with Human Resources, Accounting, and employees throughout the organization to ensure exceptional service and operational excellence.

Essential Responsibilities

Payroll Administration

• Process bi-weekly payroll for a multi-location workforce accurately and on schedule.
• Review and verify employee time records, pay adjustments, deductions, bonuses, commissions, and reimbursements.
• Maintain employee payroll records and payroll-related documentation.
• Ensure compliance with federal, state, and local payroll regulations.
• Process new hires, terminations, status changes, and payroll updates in the HRIS/payroll system.
• Reconcile payroll reports and assist with payroll audits.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Coordinate year-end payroll activities, including W-2 processing.

Benefits Administration

• Administer employee benefit programs, including medical, dental, vision, life insurance, disability, and retirement plans.
• Process benefit enrollments, qualifying life events, and terminations.
• Serve as a primary point of contact for employee benefits questions and support.
• Coordinate open enrollment activities and employee communications.
• Reconcile monthly benefit invoices and coordinate with vendors to resolve discrepancies.
• Maintain benefit records and ensure compliance with applicable regulations.
• Assist with employee leave administration and related documentation.

HR Support

• Maintain confidential employee files and records.
• Assist with onboarding and orientation processes.
• Support HR initiatives, reporting, and compliance activities.
• Generate payroll and benefits reports for management as requested.
• Recommend process improvements to enhance payroll and benefits administration efficiency.

Required

• Minimum 2 years of payroll processing experience in a small to mid-sized organization.
• Experience administering employee benefits programs.
• Knowledge of payroll laws, tax regulations, and wage-and-hour requirements.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and accuracy.
• Strong organizational, problem-solving, and communication skills.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience with HRIS and payroll systems such as ADP, Paylocity, Paycom, UKG, or similar platforms.
• FPC (Fundamental Payroll Certification) or related payroll certification.
• Experience supporting a multi-state workforce.

Key Competencies

• Accuracy and attention to detail
• Customer service orientation
• Confidentiality and integrity
• Time management and prioritization
• Compliance awareness
• Teamwork and collaboration
• Critical thinking and problem-solving

Work Environment

• Office-based position located at Rentix Solutions' corporate headquarters in Richland, Mississippi.
• Standard business hours, Monday through Friday.
• Occasional additional hours may be required during payroll processing periods, benefit enrollments, or year-end activities.