Payroll & Benefits Administrator

About Us

Penn Tank Lines is a privately held transportation company with over 50 years of experience moving fuel and bulk products safely and efficiently. With a fleet of 400+ trucks serving two-thirds of the U.S., we’re known for reliability, safety, and a strong commitment to our people. We value long-tenured employees, supportive leadership, and a team-focused work environment where contributions are recognized and respected.

What We Offer:

• Competitive salary and eligibility for discretionary bonus
• Medical, dental, and vision insurance
• Employer-paid life, accident & disability coverage
• Wellness & employee assistance programs
• 401(k) with company match
• Holiday, vacation & personal time

Penn Tank Lines is an Equal Employment Opportunity / Affirmative Action Employer and does not discriminate on the basis of race/color, religion, sex, sexual orientation, gender identity, national origin, medical history, protected veteran status, disability or any other legally protected status.

About the Role

The Payroll & Benefits Administrator is responsible for the accurate and timely administration of payroll, employee benefits, and related HR programs. This role manages recurring weekly and biweekly payroll processes while maintaining accurate records, supporting compliance requirements, and providing dependable service to employees and managers.

This is a detail-oriented role that requires consistent follow-through, strong organization, careful documentation, and attention to accuracy. The Payroll Administrator works closely with Human Resources and Accounting to ensure payroll and benefits information is complete, accurate, properly documented, and processed on schedule. The role also supports process improvements, system utilization, reporting, and audit readiness.

Core Responsibilities

Payroll Administration

• Process weekly and biweekly payroll accurately and on schedule.
• Conduct pre- and post-payroll audits and resolve discrepancies involving hours, pay rates, deductions, taxes, benefits, reimbursements, and other payroll transactions.
• Maintain accurate payroll and employee information in the HRIS.
• Maintain payroll tax registrations and support timely, accurate tax filings and payments.
• Prepare payroll reports and maintain supporting documentation.
• Monitor payroll-related regulatory requirements and support compliance.
• Serve as a primary resource for employee and manager payroll and timekeeping questions.
• Reconcile payroll-related accounts, liabilities, deductions, and other balances with Accounting.
• Assist with payroll audits and provide requested documentation.

Benefits & HR Administration

• Administer employee benefits, including enrollments, qualifying life events, terminations, and benefit changes.
• Maintain accurate benefit elections and employee records in the HRIS.
• Complete monthly benefit vendor invoice reconciliations and maintain benefit data.
• Monitor benefit vendor EDI integrations and assist with issue resolution.
• Maintain accurate and confidential personnel, medical, and payroll records.
• Respond to employment verifications, unemployment claims, garnishment requests, and other employment-related inquiries.
• Administer the company's 401(k) plan, including enrollments, terminations, loans, required notices, census reporting, and audit support.
• Assist with leave administration, including tracking, communications, claims, benefit coordination, and required notices.
• Assist with workers' compensation audits and insurance renewals.
• Identify opportunities to improve processes, strengthen controls, and improve system utilization and reporting.

Salary: Salary starting at $70,000, with final compensation based on qualifications, experience, and overall fit for the role.

Required Skills & Abilities

• Strong attention to detail with a consistent focus on accuracy.
• Strong organizational skills and dependable follow-through on recurring deadlines and processes.
• Ability to manage multiple priorities while maintaining accurate and timely work.
• Working knowledge of federal, state, and local payroll requirements.
• Strong analytical and problem-solving skills.
• Strong customer service, communication, and interpersonal skills.
• Ability to maintain confidential information with a high degree of integrity.
• Intermediate to advanced Microsoft Excel skills and proficiency with Microsoft Office.
• Ability to work collaboratively with Human Resources, Accounting, managers, employees, and external vendors.

Other Requirements

• High school diploma or equivalent required.
• 2–4 years of multi-state payroll administration experience.
• Experience with payroll taxes, HRIS/payroll systems, timekeeping, and employee benefits administration.
• Experience supporting federal, state, and local payroll compliance.
• UKG Ready or comparable HRIS experience preferred.
• Associate's or Bachelor's degree in Accounting, Human Resources, Business Administration, or a related field preferred.
• CPP certification preferred.

Work Environment

This position is based primarily at our headquarters in Chester Springs, PA. While limited hybrid flexibility may be considered based on business needs, the role requires a consistent on-site presence to support collaboration with the Human Resources team and Accounting.