Payroll Administrator

Your Opportunity

As a Payroll Administrator, you'll have an exciting opportunity to join our U.S. Payroll team. Reporting to the Payroll Manager, you'll play a critical role in ensuring employees are paid accurately and on time while supporting payroll operations across multiple states.
In this role, you'll process payroll transactions, maintain payroll records, resolve employee inquiries, audit payroll data, and help ensure compliance with federal, state, and local payroll regulations. This position is ideal for a detail-oriented professional with strong analytical, organizational, and customer service skills who thrives in a collaborative, fast-paced environment.
Take the next step in your career with Stantec and help us deliver exceptional payroll services that support our people across North America.

Your Key Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance. 
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing. 
  Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate. 
• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections. 
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments. 
• Provide backup support for Certified Payroll and Prevailing Wage administration. 
• Maintain accurate payroll records through daily data entry, document management, and filing. 
• Assist with payroll balancing, reconciliation, and payroll quality control activities. 
• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations. 
• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing. 
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency. 
• Perform other payroll and administrative duties as assigned. 

Your Capabilities and Credentials

• Experience processing payroll using automated payroll and timekeeping systems. 
• Experience with multi-state payroll processing and payroll compliance. 
• Working knowledge of federal, state, and local payroll laws and regulations. 
• Knowledge of Fair Labor Standards Act (FLSA) requirements. 
• Prevailing Wage and Certified Payroll experience preferred. 
• Strong attention to detail with excellent analytical and problem-solving skills. 
• Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment. 
• Excellent customer service, interpersonal, written, and verbal communication skills.  
• Strong organizational skills with the ability to manage multiple priorities and repetitive tasks. 
• Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information. 
• Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel. 
• Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems preferred. 

Education and Experience

• High school diploma or equivalent required. 
• Minimum of 1–3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience. 
• Payroll certification (Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)) is preferred. 

This position primarily works from home. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.