Payroll Administrator

About Us

Based in Nevada, we specialize in fabricating and installing sophisticated mechanical and plumbing systems. We have worked on commercial, healthcare, institutional, municipal and other projects statewide.

Job Summary

The ideal Payroll Administrator candidate will be responsible for with the quick and efficient processing of payroll.  The ideal candidate must have strong analytical thinking skills, an attention to detail, and most importantly, the ability to retain confidential information.  Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with payroll software.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Compile employee time, production, and payroll data from time sheets and other records.
• Review, correct and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis; payroll is in-house so this also includes printing and distribution of checks
• Review and enter new hire paperwork data into software and file into employee personnel files.
• Process certified payrolls accurately on a monthly basis.
• Familiarity with different union fringes and benefits for processing purposes.
• Review all I-9’s, enter into E-Verify, print and pass records onto Human Resources for review then file accordingly.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Process and mail checks for vouchers.
• Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Comply with I.S.O. 9000:2015 operations work instructions and Company established policies and procedures.
• Escalate critical and/or sensitive issues to the CFO with recommendation for resolution.
• Perform additional assignments as required by the company or as directed by management.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 2 - 5 years working in a payroll capacity, preferably with other mechanical and electrical construction or union contractors.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Vista / Viewpoint payroll experience a plus
• Excellent organization, communication, and interpersonal skills
• Time management skills – ability to meet frequent deadlines
• Strategic, analytical, and multi-tasking skills
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of payroll, project and financial software.

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

This job will remain posted until filled

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions.  The noise level in the work environment is usually moderate to loud.

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees