Payroll Administrator

Payroll Administrator

Location: Fassaroe, Bray, Co Wicklow initially, office move to Ballycoolin, Dublin in 2027
Start Date: ASAP
Hours: 39 hours per week

About the Role

We are looking for an experienced Payroll Administrator to join our Payroll team in Fassaroe, Bray.

This is a hands-on, high-volume payroll role supporting weekly and monthly payroll processing across a busy operational business. You will play an important part in ensuring employees are paid accurately and on time, while maintaining strong compliance with Revenue requirements, statutory obligations, audit standards and internal controls.

This role would suit someone who enjoys working with detail, deadlines and data, and who is confident managing payroll processes in a structured, fast-paced environment.

What You’ll Be Doing

As Payroll Administrator, you will support the accurate and timely processing of payroll across the business. Your responsibilities will include:

• Processing four weekly payrolls for approximately 1,300 employees
• Assisting with four monthly payrolls for approximately 250 employees
• Downloading and importing weekly timesheets from the Time & Attendance system
• Downloading and processing RPNs through ROS
• Maintaining accurate employee payroll records, including permanent payments and deductions
• Completing manual calculations, adjustments and payroll data entry where required
• Carrying out validation checks to ensure payroll accuracy
• Issuing payslips to employees
• Uploading payroll submissions and ERRs to Revenue via ROS
• Creating and uploading bank payment files
• Preparing payroll reports, reconciliations and P30 returns
• Administering and reconciling third-party deductions and payments, including pension, health insurance, Christmas savings and Sports & Social deductions
• Completing payroll-related documentation, including Department of Social Protection forms, mortgage applications and employment confirmations
• Responding professionally to employee and stakeholder queries through the central Payroll mailbox
• Supporting HR and Finance with payroll analysis and ad-hoc reporting
• Supporting Time & Attendance administration where required
• Taking part in payroll, finance and cross-functional projects
• Identifying opportunities to improve payroll accuracy, processes and turnaround times

What We’re Looking For

We are looking for someone with strong payroll experience, excellent attention to detail and the ability to manage high volumes of data accurately.

You will need:

• A minimum of 2 years’ experience processing end-to-end high-volume payroll
• IPASS certification
• Strong knowledge of Irish payroll tax regulations and compliance requirements
• Intermediate to advanced Excel skills, including VLOOKUPs and Pivot Tables
• Experience working with in-house payroll systems
• Experience using Quantum would be desirable
• Experience with Time & Attendance systems
• Experience using TMS would be advantageous
• Strong organisational skills and the ability to meet tight deadlines
• A high level of accuracy and confidentiality
• Good communication skills and a professional approach to payroll queries
• A proactive, flexible and collaborative working style

Why Join Panda?

At Panda, payroll plays a key role in supporting our people and our wider business. This is a great opportunity to join a busy, experienced Payroll team and build your career within a growing environmental services business.

You will gain exposure to high-volume payroll operations, work closely with HR and Finance, and be part of a team that values accuracy, service and continuous improvement.

If you are an experienced Payroll Administrator who enjoys working in a detailed, deadline-driven environment, we would love to hear from you.

About You

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)