Payroll Administrator II

Job Posting Title: Payroll Administrator II

Job Description

Summary:

Oversees the daily operations of payroll and human resources functions.

Responsibilities:

• Process bi-weekly payroll using ADP
• Reconcile time and attendance system to ADP
• Assist with timeclock issues/entries
• Maintain accurate employee records in timekeeping and payroll systems
• Reconcile/audit W-2’s at year end

• Process correct 401K contribution amount from each payroll and investigate/correct discrepancies 
• Reconcile 401K bi-weekly file to make sure all monies have been deposited
• Assist with various audit requests-financial, workers comp, 401K
• Yearly 401K 5500 testing
• Process correct 401K contribution amount from each payroll and investigate/correct discrepancies such as missing 
• Follow up on stale dated checks
• Assist accounting team with any outages or journal issues
• Compile and create management reports as needed
• Other special projects and accounting duties as required
• Process any final checks or manual checks needed

Qualifications

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Oral Communication—the individual speaks clearly and persuasively in positive or negative situations.
• Written Communication—the individual edits work for spelling and grammar and can read and interpret written information.
• Planning/Organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent changes, delays, or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and Security—the individual observes safety and security procedures and uses equipment and materials properly.

Education and/or Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree.
• 2-3 years of related experience and/or training or equivalent combination of education and experience.
• Experience in processing and monitoring all payroll related aspects of 401K compliance and reporting
• Knowledge of MS Office (Word, Excel, Outlook) required – MAS, ABRA preferred
• Must have experience using ADP.
• Possess a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must pass a drug screen.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift to 25 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are required to be fully vaccinated against COVID-19. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary.

Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth.

Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and accessed.