Operations & Procurement Specialist (Fiber Optic Division)

JOB SUMMARY

The Fiber Engineering & Operations Specialist is responsible for managing division purchasing, invoice tracking, payroll support, and day-to-day office

workflows. This role serves as an operational and analytical anchor, ensuring accurate financial administration, maintaining local inventory, and

leveraging data tools to optimize processes and reporting.

DUTIES & RESPONSIBILITIES

-Solicit quotes and RFPs for Communications & IT Operations departments as requested.

-Generate requisitions and execute purchases for miscellaneous items, including office supplies, breakroom amenities, and kitchen stock.

-Audit, monitor, and report on floater credit card expenditures.

-Conduct compliance and logic checks on purchase requests, escalating irregularities to leadership.

-Manage and monitor inventory levels for equipment spares and parts.

-Track, process, and reconcile vendor invoices for software/hardware leases, licenses, telecom accounts, and printer maintenance.

-Process and track Cost of Goods Sold invoices.

-Maintain master tracking spreadsheets for departmental expenses and assist in drafting budget projections.

-Administer weekly and backup payroll workflows, distributing weekly payroll reports to leadership.

-Issue asset tags for corporate equipment.

-Maintain operational dashboards and reports utilizing PowerBI and Microsoft Excel.

-Engage in process improvement initiatives, utilizing journey mapping to identify and eliminate workflow inefficiencies.

EDUCATION & EXPERIENCE

-Bachelor’s degree in Business Administration, Operations Management, Finance, or equivalent experience.

-3-5 years of experience working in business operations, office management, procurement, or a related administrative support role.

-Proficiency in Microsoft Excel and experience developing data visualizations in PowerBI.

-Proficiency in data interpretation and workflow documentation.

CERTIFICATIONS & OTHER REQUIREMENTS

-Possess and maintain a current, valid driver's license in state of residence and demonstrate safe and responsible operation of motor vehicles.

-Effective interpersonal, organizational, and communication skills.

-Exceptional attention to detail, time management, problem solving, and change management capabilities.

-Received a “Meets Expectations” or higher overall rating on last annual performance appraisal and no disciplinary actions (verbal or written) during previous appraisal period’