Office Coordinator & Procurement Specialist

Who We Are

Vivant is a fast-growing provider of managed connectivity solutions, specializing in delivering reliable internet, VoIP, managed networks, and security to restaurants, dealerships, healthcare providers, retailers, and small to medium-sized businesses. We help businesses eliminate outages with 100% uptime solutions that keep them connected to the tools their business depends on.

If you're extremely organized, detail-obsessed, structured in your day-to-day, and goal-driven — welcome to Vivant, you'll fit right in.

The Role

We're hiring an Office Coordinator & Procurement Specialist to own equipment sourcing, shipping/receiving, inventory accuracy, and project coordination for our telecom deployments. You'll be the person ensuring the right equipment is bought at the right price, tracked correctly, tested before it ships, and delivered on time — while keeping vendor relationships and internal project timelines running smoothly.

Core Responsibilities

Procurement & Vendor Management

• Source and purchase telecom equipment (routers, switches, VoIP phones, firewalls) from approved vendors, comparing pricing and lead times to control cost.
• Create and track purchase orders from request through delivery; reconcile received goods against POs and invoices.
• Negotiate pricing and terms with suppliers and carriers; maintain and evaluate a preferred-vendor list.
• Monitor project and inventory budgets, flagging cost overruns or pricing changes to management.

Shipping, Inventory & Equipment Management

• Process daily shipments, track outbound/inbound orders, and resolve logistics issues.
• Maintain accurate stock levels, prevent shortages, and keep storage organized.
• Inspect, configure, and troubleshoot telecom equipment before deployment.
• Coordinate with suppliers, logistics carriers, and installation teams to ensure smooth deliveries.
• Identify process improvements that reduce shipping costs and improve inventory accuracy.

Project Coordination & Team Support

• Track timelines, deliverables, and vendor schedules for telecom equipment deployments.
• Coordinate with Sales, IT, and Field Technicians to ensure smooth project execution.
• Align shipping schedules with customer deadlines and installation windows.
• Maintain project records, update stakeholders, and track inventory usage per deployment.

• Experience handling telecom or IT equipment (routers, switches, VoIP phones, firewalls) in a logistics, warehouse, procurement, or coordination role.
• Purchase order / procurement experience — sourcing vendors, comparing quotes, tracking spend.
• Proficiency with inventory and shipping software (UPS, FedEx, or similar); PO or purchasing software experience a plus.
• Strong attention to detail — accuracy in purchasing, shipments, inventory, and project timelines.
• Proactive and independent — takes initiative, solves problems, works without constant supervision.
• Excellent communication skills — coordinates across teams, vendors, and field staff.
• Physically capable — able to lift/move boxes up to 50 lbs and organize stock as needed.

Vivant is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants who require accommodation to perform the essential functions of this role should notify HR during the application process.

Background Check & Drug Screening

Employment with Vivant is contingent upon successful completion of a pre-employment background check and drug screening, in accordance with applicable federal and state law. This may include verification of employment history, education, and criminal record, as well as ongoing compliance with Vivant's drug-free workplace policy.

Why Join Vivant

• Growth: Competitive salary and opportunities to grow with a fast-growing technology company.
• Ownership: Take ownership of procurement, inventory, and logistics processes that directly support our nationwide telecom deployments.
• Culture: Join a team that values Reliability, Product Knowledge, Accountability, and Autonomy.

Be so good you can't be ignored. If you're experienced in administration, procurement, or logistics and have the right work ethic, we encourage you to apply. Join Vivant and take your career to the next level.