Medical Assistance Accounting Assistant

SALARY  (non-negotiable)
$34,671 - $47,872 with benefits package          
Paygrade 6

HOURS           

10.5 months, 35 hours, 220 days

Bargaining Unit:  This position is part of the non-supervisory Support Services collective bargaining unit

FLSA:  Non exempt

GENERAL FUNCTION

• Provides billing health services and case management for students enrolled in the special education program with medical assistance.
• The Medical Assistance Accounting Associate (MAAA) will have the responsibility for reviewing eligibility of students with disabilities for Medical Assistance and submitting completed, compliant billing claims for eligible students.

QUALIFICATIONS

• Must have a High School Diploma or GED.
• Minimum of two (2) years general office experience with medical assistance billing preferred. Applicable post-secondary training may be accepted in lieu of experience.
• General knowledge of medical assistance billing practices, bookkeeping terminology, methods, procedures and equipment.
• General knowledge of standard office procedures and practices.
• General knowledge of accounting principles and related data processing systems.
• Understanding of Follett X2 Aspen student database and special education processes and reports.
• Ability to use Microsoft Word, Microsoft Excel, One Drive and word processing programs.
• Excellent organizational skills including the ability to prioritize multiple tasks and maintain accurate records in a fast-paced school environment.
• Ability to independently meet scheduled and unexpected deadlines while ensuring comliance with special education requirements.
• Ability to perform all tasks with accuracy, attention to detail, and a high degree of professionalism. 
• Ability to maintain strict confidentiality when handling student educational records and personally identifiable information.
• Strong interpersonal skills with the ability to work effectively with with special education staff, administrators, school personnel, and central office staff.

RESPONSIBILITIES

• Assist with scheduling IEP meetings, tracking compliance deadlines, preparing meeting materials, and ensuring required documentation is completed and distributed.
• Maintain Metro database of student entries, withdrawals, transfers, IEP and reevaluation information and other appropriate fields through data entry as directed by case managers.
• Access the EVS system monthly to determine medical assistance eligibility for each special education student.
• Provide case managers with monthly medical services record forms for billing purposes.
• Assist with student records and Medical Assistance files in a confidential manner.
• Timely and accurate data entry of medical assistance claims and verification that all application fields on billing forms are complete.
• Timely and accurate printing and reviewing of Medicaid edit reports and monthly service records along with research and resubmission of denied claims.
• Assist case managers with printing of IEPs, as needed.
• Serve as liaison between special education staff at assigned school(s) and finance staff regarding MA.
• Performs related work as required.
• Other duties as assigned