Property Accounting Assistant

COMPANY OVERVIEW

Oppenheimer Companies, Inc. (OCI) is a team-oriented, broad-based corporation with divisions and affiliates spanning a wide array of disciplines primarily in the food and real estate businesses; each focused on helping customers meet their goals. We develop long-standing partnerships by providing the greatest value to our customers with the best quality products and services which maximizes their profitability. This also creates internal opportunities for personal growth, responsibility, and rewards to our team members. 

Entrepreneurial spirit drives us as we build companies from food service, branded and private label food products, to commercial real estate development, property management and logistics.

DIVISION OVERVIEW

Oppenheimer Development Corporation (ODC), an Oppenheimer Companies Inc. (OCI) affiliate, develops, manages, maintains, and invests in commercial properties in Idaho and the Intermountain West concentrating primarily on office buildings and shopping centers. ODC provides our partners and clients with properties that meet or exceed design and functional requirements at optimum economic cost and return.

POSITION PURPOSE

OCI has built an over-the-top customer service culture within our business. This role will continue that ethos by providing exceptional support to the Vice President by performing accounting and financial reporting processes and property management for projects managed, owned or affiliated with Oppenheimer Development Corporation.

KEY RESPONSIBILITIES:

Accounting Operations

• Process Accounts Payable & Accounts Receivable
• Analyze accounts payable invoices to assign proper account coding and general ledger descriptions
• Track recurring expenses for proper period reporting and determine when accruals and prepaid entries are needed
• Record loan payments and track amortization schedules
• Meet Accounting Department calendar deadlines

Cash Management & Banking

• Process Online Banking activities (i.e. verify direct deposits, electronic deposits, and upload reports for fraud prevention purposes)
• Record automatic payment items
• Make bank deposits
• Monitor bank balances and cash requirements to support day-to-day business activities

Property & Tenant Accounting

• Collaborate with Property Managers to ensure accurate lease charges and invoice tenants
• Maintain and update Rent Rolls for each property
• Process Accounts Receivable reports for distribution to Property Managers
• Research and answer Property Managers' questions
• Assist in the preparation of quarterly and annual recoverable charges reconciliations
• Maintain Tenant and Vendor Certificates of Insurance for properties

Budgets, Audits & Reporting

• Enter annual property budgets and be familiar with accounts used at each property for payable expenses
• Assist in compiling data for annual audits/reviews and annual 1099 distribution

Records & Administrative Support

• Maintain organized file systems and up-to-date accounting records through electronic filing
• Assist with miscellaneous administrative duties
• Miscellaneous other duties as directed or assigned by Supervisor

QUALIFICATIONS:

• Degree in Accounting or a minimum of two years of experience in accounting, bookkeeping, or a related field required.
• Experience in general bookkeeping, standard accounting procedures, and accounting software.
• Yardi experience preferred.
• Proficiency in Microsoft Word, Excel, and Windows-based network environments.
• Ability to maintain a high level of confidentiality.
• Ability to prioritize, multitask, communicate, and work effectively.
• Good written and verbal communication skills.
• Strong interpersonal skills with the ability to relate well and deal with the general public, building tenants, contractors, service industry personnel, and colleagues regardless of organizational relationship in a mature, intelligent, and responsive manner.
• Problem-solving capabilities.
• Conscientious and detail-oriented.
• Dependable.
• Positive attitude.
• Flexibility in learning and adapting to changing job requirements.
• Self-starter with initiative, creativity, and a willingness to learn, grow, and assume additional responsibilities.
• Ability to maintain logic, sound judgment, and clear thinking under pressure.
• Long-term, career-oriented mindset.
• Must be able to occasionally lift up to and including 20 pounds.

OCI BENEFITS

OCI is committed to investing in associates to help them unleash their potential. We offer competitive salaries, unlimited vacation, a 401(k)-matching program, and a wide selection of health and wellness benefits. Additional benefits include wellness activities, parking allowances, continuous learning resources, paid holidays, workplace giving, financial wellness resources, gym membership discounts, and more.

COMPANY CULTURE

Our associates work collectively toward our vision. We share a set of truths referred to as P.A.C.E.!.

• PEOPLE first. Everything else follows. We work hard to develop respectful, collaborative relationships and meet shared goals.
• ACTION. We are passionate entrepreneurs and execute with a sense of urgency and strong will to win. We fuel creativity and innovation.
• CURIOSITY. We have a deep desire to learn and grow.
• ETHICS. We do the right thing in our community, even when no one is looking.
• ! We have fun and make our mark! We get excited about what we do, we enjoy the process and recognize that enthusiasm and engagement are contagious.

The above statements are intended to describe the general nature and level of work being performed by associates to this job title. They are not intended to be an exhaustive list of all responsibilities and skills required. 

Oppenheimer Companies, Inc. provides employment, training, compensation, promotion, and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, gender expression, national origin, sex, age, disability, veteran status, medical condition, marital status or any other legally protected status.

Oppenheimer Companies, Inc. is an equal employment opportunity employer.