Manager, Procurement

Why join this team

Manage and coordinate the daily operations of the Procurement department, including the procurement of goods, services, equipment, and other resources required to support UNFCU's operating units. Oversee the procurement intake, approval, purchase order, receiving, and invoice validation processes to ensure procurement activities are completed efficiently, accurately, and in accordance with applicable policies, procedures, and governance requirements. Partner with business units and other internal stakeholders to support sourcing activities, negotiate contracts with third parties, manage renewals, and ensure supplier engagements align with organizational needs and policy requirements. Identify opportunities to improve procurement processes, strengthen controls, optimize vendor value, and enhance service delivery across the organization.

• This position is hybrid.
• NYC Salary Range: $103,380 - $132,550 annually: compensation is commensurate to geographic location.

What you'll do

ACCOUNTABILITIES:

• Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors.
• Lead the development and execution of procurement strategies that align with organizational goals, budget objectives, risk management standards, and operational needs.
• Lead and manage complex, high-value sourcing initiatives and competitive bidding processes, including RFIs, RFQs, and RFPs, ensuring vendor selections support business objectives, financial goals, and overall value to the Credit Union.
• Manage the end-to-end sourcing lifecycle, including requirements gathering, solicitation development, vendor evaluations, supplier selection, negotiations, and award recommendations.
• Identify and implement opportunities for cost savings, supplier consolidation, process improvements, value optimization, and enhanced procurement efficiencies.
• Conduct market research and supplier assessments to identify qualified vendors, competitive pricing, emerging sourcing opportunities, and industry best practices.
• Ensure procurement activities are performed in accordance with applicable procurement policies, procedures, delegated authority requirements, regulatory expectations, and related compliance processes.
• Lead, coach, and develop team responsible for procurement and inventory management activities, fostering a high-performing and service-focused culture.
• Coordinate domestic and international procurement of equipment, durable goods, supplies, and services to meet organizational requirements while achieving appropriate quality, value, and cost effectiveness.
• Negotiate large-scale and volume-discount contracts for goods and services, both domestically and internationally, including coordination with governmental and United Nations agencies, where appropriate, to leverage purchasing power and achieve favorable pricing.
• Support Procurement Committee approval processes for exceptions to RFx requirements, large-dollar contracts, significant expenditures, and other matters requiring governance review.
• Maintain updated and accurate procurement documentation and support internal audits, regulatory examinations, and procurement-related reviews.
• Partner with business units to understand operational needs, provide procurement guidance, and ensure sourcing activities are aligned with stakeholder requirements.
• Collaborate with Finance and Accounting to address, resolve, and improve invoice payment processes and related vendor payment issues.
• Optimize inventory management by leveraging salvage and surplus equipment where appropriate, developing non-restrictive specifications that promote competition, and support cost-effective purchasing decisions.
• Maintain appropriate segregation of duties between purchasing activities and invoice validation to avoid actual or perceived conflicts of interest.
• Forecast and manage the Procurement department annual operating and capital budgets, ensuring activities are completed within approved budget parameters.
• Collaborate with internal stakeholders to ensure procurement processes, systems, and service delivery meet business needs and support organizational objectives.
• Identify and implement continuous improvement across processes, controls, systems, and reporting capabilities.
• Maintain current knowledge of procurement trends, regulatory changes, supplier management practices, and third-party risk management best practices.
• Manage ad hoc projects and special initiatives in support of Procurement, Inventory Management, and the broader organizational priorities.
• Ensure compliance with applicable federal and state laws, regulations, and UNFCU's Code of Ethics and Business Conduct.

What we're seeking

• Bachelor’s degree
• 5-7 years of professional experience in sourcing, procurement, purchasing, supply chain, or contract administration required, preferably within a regulated, financial services, not-for-profit, or similarly complex organization

• Procurement, sourcing, supply chain, or purchasing certification preferred

• Demonstrated experience leading complex, high-value sourcing activities, including RFIs, RFQs, RFPs, vendor evaluations, bid analysis, negotiations, and award recommendations

• Experience managing procurement systems, inventory, purchase orders, invoice validation, and audit-ready documentation; procurement/supply chain certification and prior leadership experience preferred

• Strong strategic negotiation, contract management, vendor evaluation, sourcing, and market assessment skills

• Advanced analytical and problem-solving abilities, including proficiency in Microsoft Excel for spend analysis, reporting, and trend analysis

• Knowledge of IT hardware, software, technology services, software licensing, maintenance agreements, and Information Security procurement

• Experience with asset tracking and lifecycle management, including barcode systems and physical inventory control

What makes you stand out

• Excellent communication skills

• Expert in procurement operations

Who we are