Procurement Manager

Company Overview:
The New York City Department of Health and Mental Hygiene (NYDOHMH) is a world-renowned agency with a long tradition of protecting and promoting health in the nation’s most culturally and linguistically diverse city. Our 7,000-plus team members bring an extraordinary array of languages, cultures and experiences to bear on the work of public health.
The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work and be supervised by DOHMH. This is a grant-funded position ending in November 2027.

Program Overview:

The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency’s approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems and the Bureau of Finance, Administration, and Services. In the event of a public health emergency as deemed by the agency (public health outbreak, natural disaster, etc.), employees may be mandated to assume an emergency response role. In these rare instances and when notified, staff will be re-assigned from their regular day-to-day duties as noted in this job description to take on another role considered necessary by the agency. When this occurs, all staff are required to comply with the change in assignment and must be prepared to be called upon promptly.

The selected candidate will support our contract and grant development programs and as well as a broad range of other procurement-related work. In addition, the Contract Manager/Procurement Analyst will handle related emergency as needed.

Job Description:

DOHMH has an opening for a Procurement Manager. The Procurement Manager will be one of four team members reporting to the Director of Contracts. The selected individual will handle the below job duties and responsibilities with great latitude for independence and perform work of moderate difficulty in the procurement of goods, services and in processing and maintaining of contracts.

Duties:

• Be responsible for all assigned CHECW contracts in a fast-paced office that includes editing, fact-checking, proofreading, reviewing, and researching procurement and contracting actions and grant-related funding contracts
• Confer with, advise on and coordinate operational, technical and professional staff (internal and external) in the agency procurement process.
• Review grant documentation, including grant budgets, proposals, and reports to ensure compliance with contracts and grant protocols.
• Prepares fiscal summary reports, make recommendations to supervisor concerning provision of additional funding or defunding of existing programs procurement documents and contracts.
• Review contracts including subcontractors and consultants for completeness and accuracy.
• Analyzes and provide information on vendors past performance and financial status as well as other factors which might affect the delivery of contract services
• Serve as a centralized divisional level liaising with bureaus and Agency Chief Contracting Officer (ACCO) along with other internal and external entities for assigned contracts including City Council Discretionary awards and MWBE Procurement Methods.
• Conduct analyses of contracts and grants data and prepares for procurement methods based on the contracts and grants data and summary/project reports.
• Prepare and submit scope and budget to initiate contract actions and other related documents.
• Work closely with CHECW programs in applying for grants to ensure proper procurement is executed and procurement completion is timely and accurate for programs grant funded service needs.
• Maintain each bureau's contracting tracking log; reconcile periodically with ACCO and program area.
• Correspond with vendors and programs for pre/post award completeness, which includes sharing or modifying policy and procedures.
• Ensure compliance with programs to ensure all contract reporting requirements are being fulfilled in a satisfactory manner including visits with the contractor.
• Provide customer support to all City Council Funded Community Based Organizations as well as all vendors awarded city contracts.
• Maintain electronic and hard-copy files of all contracts and reporting; update contracting trackers monthly; track timeline workflow for contract development.

Qualifications:

• A baccalaureate degree from an accredited college and 3 years of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 5 years of satisfactory, full-time professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent and 7 years of satisfactory full time professional experience as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 1 year of the experience described in “1” above

Preferred Skills: 

• You must be highly detail-oriented, a self-starter, and able to accurately complete a range of administrative tasks necessary for successful and timely contract awards.
• Experience with contracts within city government, including working with other entities, such as, ACCO, Finance, Fiscal and with Management.
• Working experience with the following City systems: Financial Management Systems, Electronic Contract Development Systems or NYC Contracting Systems, Fiscal Management systems.
• Excellent oral and written communication skills with the ability in hosting groups presentations for external and internal partners.

Additional Desired Qualities:

• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information.
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits:

• Hybrid Work Schedule. 
• Generous Paid Time Off and Holidays. 
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits. 
• Company Paid Life Insurance and Disability Coverage. 
• 403 (b) + employer matching and discretionary company contributions. 
• College Savings Plan. 
• Ongoing training and continuous opportunities for professional growth and development.

Additional Information: 

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date. 
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties. 
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.   

We look forward to learning more about you! 

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.