Manager Accounts Payable
Patriot Rail Careers • Jacksonville, Florida • Full Time
Posted on Wed, Sep 30, 2026
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Lead and manage the Accounts Payable function, ensuring timely and accurate processing of invoices, payments, and expense reimbursements.
- Lead and support the AP team by setting clear expectations, monitoring activity and productivity metrics, and providing timely coaching and feedback.
- Oversee invoice workflow, including receipt, verification, coding, and reconciliation, ensuring compliance with company policies and accounting standards.
- Manage vendor payment processes, including tax ID verification, check/ACH processing, and resolution of PO, contract, and invoice discrepancies.
- Strengthen vendor relationships by overseeing account reconciliations, resolving issues, and ensuring credits and outstanding memos are properly applied.
- Collaborate with Regional Business Managers, Operations leadership, and Corporate partners, and team members in remote locations to coordinate AP activities, address issues and support business needs.
- Own monthâend AP close activities, ensuring timely and accurate deliverables, accruals, and reporting.
- Monitor and audit PâCard activity monthly, ensuring compliance and proper documentation.
- Enhance AP systems and processes, identifying opportunities for automation, efficiency, and improved controls; serve as the AP business process owner for system implementations, upgrades, and future solutions, including working through issues and supporting successful adoption.
- Support weekly payment cycles, including check and ACH processing, approvals, and exception handling.
- Maintain confidentiality and safeguard company financial information through strong internal controls and adherence to policy.
- Lead or participate in APârelated training, education, and professional development to maintain current knowledge and best practices.
- Perform additional duties as assigned to support the Accounting Department and organizational goals.
EDUCATIONAL & EXPERIENCE REQUIREMENTS
- 2–3 years of experience in accounts payable or related accounting discipline; supervisory experience preferred.
- Bachelor’s or associate’s degree in accounting, Finance, or related field preferred.
- Demonstrated ability to analyze data, identify issues, and proactively recommend solutions.
- Experience managing vendor relationships and expense processes.
- Strong proficiency in Excel and Outlook; advanced spreadsheet skills preferred.
- Experience with SAP and Esker strongly preferred.
- Transportation, rail, industrial operations experience highly desirable.
- Excellent written and verbal communication skills.
- Exceptional attention to detail, organization, and time management.
- Valid Driver’s License.
COMPETENCIES
- Verbal Comprehension: Ability to understand and interpret both general and technical communications.
- Communication: Provides clear direction and guidance to team members and stakeholders across locations.
- Reasoning & Problem Solving: Strong troubleshooting skills with the ability to resolve complex AP issues.
- Time Management: Prioritizes effectively and manages a broad range of responsibilities.
PHYSICAL DEMANDS / WORK ENVIRONMENT
- Regularly required to sit, stand, walk, handle objects, reach, write, type, talk, and hear.
- Occasionally required to stoop, bend, kneel, and lift/move up to 35 lbs.
- Primarily officeâbased
SAFETY
Safety is a cornerstone value at Patriot Rail. All employees are expected to model safe behavior, uphold company safety standards, and take personal responsibility for maintaining a safe work environment.
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