Job Summary:

The Loss Prevention, Payroll, and Acquisition (LPP&A) Specialist operates in a three-tier, multifaceted capacity, serving as a critical anchor for organizational security, financial integrity, and strategic asset growth. This unique role demands an agile professional who seamlessly transitions between protecting existing company assets, managing complex employee compensation systems, and orchestrating the procurement of new resources. The LPP&A specialist safeguards profitability by mitigating risk and shrinkage, ensures operational continuity through precise payroll administration, and drives future scale by executing strategic acquisitions

Loss Prevention. Assists the Chief Financial Officer and Controller in safeguarding organizational assets from fraud, waste, and abuse. This mandate covers physical property, cash, plant and equipment, and operational processes that present financial or logistical risks. The Specialist conducts discrete, professional internal investigations—utilizing surveillance, data monitoring, and operational audits—to enforce compliance with Standard Operating Procedures and eliminate losses from policy violations, timekeeping fraud, or vendor manipulation. Upon reviewing audit findings, the Specialist identifies systemic vulnerabilities and provides targeted mitigation training across functional departments. Finally, the role delivers objective, well-researched investigative reports to financial leadership, offering actionable insights and recommendations to protect personnel and secure enterprise assets.

Payroll Functions: Acts as the secondary payroll specialist, reporting to the Payroll Senior Manager to ensure accurate, timely, and compliant payroll processing in accordance with government regulations. The Specialist serves as a primary point of contact for staff inquiries regarding compensation and timekeeping reporting. Key administrative duties include auditing timecards and correcting missed punches each pay cycle. Additionally, this role directly supports the Finance and Accounting Directorate by assisting with internal audits, executing payroll adjustments, compiling month-end closing documentation, and preparing necessary journal entries to support financial statement accuracy.

Acquisition Functions: Serves as a strategic financial liaison between functional departments, operational spending, and the procurement lifecycle. The Specialist manages the acquisition of general corporate goods as well as specialized items essential for CSAAC’s adult participants. By conducting thorough vendor research and cost-benefit analyses, the role ensures all purchases optimize organizational resources. The Specialist oversees the end-to-end procurement workflow within the Finance and Accounting Directorate, evaluating and 

processing departmental Purchase Requests (PR) and Purchase Orders (PO) to guarantee budgetary compliance and cost-effective pricing.

Duties/Responsibilities

Loss Prevention & Internal Investigations

• Conducts targeted investigations approved by the CFO and Controller in areas vulnerable to asset loss, damage, theft, fraud, waste, or abuse.
• Monitors surveillance systems, reviews video footage, and conducts on-site visits to investigate potential internal employee theft, vendor fraud, or physical hazards to personnel and program participants.
• Analyzes organizational audit reports, incident files, and emergency logs to perform root-cause analysis on asset losses, delivering strategic mitigation recommendations to leadership.
• Produces comprehensive investigative reports supported by concrete evidence, including photographs, data logs, receipts, and formal overall risk assessments.
• Evaluates departmental procedures and delivers targeted risk-awareness training to staff to proactively prevent future organizational asset depletion.

Payroll Administration & Financial Compliance

• Collaborates with the payroll team to guarantee 100% processing accuracy and strict timelines for all pay cycles throughout the fiscal year.
• Audits timesheets daily/weekly, proactively resolving timecard discrepancies and missed punches, and reporting finalized logs to the Senior Payroll Manager ahead of each run.
• Reviews payroll and labor reports to detect and eliminate instances of payroll fraud, including unauthorized overtime, leave/vacation abuse, or improper time-recording by staff and supervisors.
• Implements, maintains, and audits payroll processing systems to ensure accurate accounting of salaries, benefits, garnishments, taxes, and secondary deductions.
• Executes timely payroll updates for employee lifecycles, including new hire onboarding, terminations, and approved pay rate changes.
• Reconciles and processes benefit invoices (including garnishments, retirement, health, dental, life, and disability), ensuring employee deductions and employer expenses match CSAAC’s financial ledger.
• Oversees year-end reporting compliance, ensuring accurate and punctual generation and distribution of W-2s, 1099s, and related tax documentation.
• Maintains meticulous historical records of all payroll transactions while ensuring strict adherence to federal, state, and local wage-and-hour laws.

Acquisition and Resource Management

• Serves as a strategic financial bridge between functional departments and operational spending, specifically managing the procurement of goods for organization-wide use and CSAAC’s adult participants.
• Researches competitive vendors and evaluates cost-effective pricing to secure maximum value and savings for all acquired items.
• Reviews and executes departmental Purchase Requests (PR) and Purchase Orders (PO) submitted to the Finance and Accounting Directorate to ensure strict budgetary compliance.
• Maintains clean records of vendor agreements, tracking delivery timelines and auditing invoices against incoming inventory to prevent billing discrepancies or vendor fraud.

Strategic Support & Executive Collaboration

• Drives special projects designated by executive leadership to analyze and improve complex or underperforming operational areas of the business.
• Maintains continuous communication with the CFO and Controller regarding financial results, systemic risk trends, and ad-hoc reporting requests.
• Executes auxiliary duties and supportive financial tasks as assigned by the CFO and Controller.

Required Skills and Abilities

• Detail-Oriented & Time-Conscious: Exceptional attention to detail paired with the time management skills necessary to meet rigid financial deadlines.
• Acute Situational Awareness: Highly observant with an innate ability to spot minor anomalies, unusual behaviors, or procedural gaps to neutralize risks quickly.
• Uncompromising Integrity: A flawless ethical framework dedicated to strictly adhering to regulatory laws, internal policies, and confidentiality standards.
• Mission Aligned: A strong professional drive to protect organizational health by actively partnering with the CFO and Controller to eliminate waste, fraud, and abuse.
• Executive Presence & Communication: Professional demeanour and advanced technical writing skills required to draft authoritative, objective, and evidence-supported investigative reports.
• Technical Software Proficiency: Advanced mastery of the Microsoft Office Suite (or equivalent software), with specific emphasis on building complex Excel sheets, pivot tables, data charts, and executive PowerPoint presentations.

Education and Experience:

• Bachelor’s degree in Business Administration or Management, Accounting, Finance, or Human Resources required.
• 2 years or more of related experience required, or 
• 5 or more years of work experience that proves the ability to identify operational risks, enforce strict safety compliance, and protect company physical and financial assets.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able and willing to travel in/around the Maryland, DC, Virginia area if/when needed to complete investigations.

POSITION SPECIFICATIONS

EEO Job Group: 02 – Professionals 

FLSA Status: Exempt

Department: Finance