Legal Billing Specialist

• Leading Texas Law Firm: With 500+ attorneys, Jackson Walker is the largest law firm in Texas and has been serving clients since 1887.
• Strong Reputation: The firm has 27 national and 142 metropolitan Best Law Firms rankings for 2026.
• Highly Recognized Attorneys: 88 attorneys and 30 departments were recognized in the 2026 Chambers USA Guide.
• Sophisticated Legal Work: Attorneys work with Fortune 500 companies, major financial institutions, emerging businesses, and other prominent clients.
• Broad Practice Areas: Opportunities across litigation, corporate/M&A, real estate, energy, healthcare, labor & employment, trusts & estates, tax, intellectual property, and more.
• Career Growth: The firm emphasizes opportunities to build or expand your practice, develop professionally, and work alongside highly regarded legal talent.
• Strong Culture: Jackson Walker highlights its culture, work-life balance, career outlook, quality of work, and associate/partner relationships as key aspects of its employee experience.
• National & International Exposure: Although deeply rooted in Texas, the firm serves clients across the U.S. and globally, with its network reaching 85 countries and territories.

What you will be doing:

• Coordinate client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines.
• Partner closely with attorneys, accounting leadership, and internal departments to deliver timely, accurate, and client-compliant billing services.
• Open and maintain client and matter records, including billing formats, rates, and contact details.
• Review engagement letters to ensure billing compliance and configure systems accordingly.
• Set up and manage special billing arrangements, rates, and disbursements.
• Apply trust/retainer funds at the time of billing as needed.
• Submit e-bills, rates, budgets, appeals, etc., into various e-bill sites as needed.
• Manage the receipt of prebills via the PrebillManager application.
• Generate, distribute, and track pre-bills for attorney review and approval as requested.
• Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.
• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
• Process write-offs and billing adjustments as approved.
• Ensure compliance with firm billing guidelines and client billing requirements.
• Support internal audits and respond to billing-related inquiries.
• Partner with attorneys and firm leadership to address complex billing scenarios.

Experience you will need:

• Bachelor’s degree preferred; high school diploma or GED required.
• Minimum 7 years of legal billing experience; law firm experience required.
• Proficiency with legal accounting and e-billing systems; Aderant experience highly preferred.
• Strong knowledge of e-billing is required.
• Strong organizational and analytical skills.
• Strong computer proficiency in Microsoft Office programs – Excel, Outlook, and Word.
• Ability to work under time constraints, alone or in a team environment.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.