Lead Procurement Compliance Specialist

Move Forward with us! At NJ TRANSIT, you’ll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time- and we’re looking to hire talented folks with a commitment to excellence.

Summary

Assists procurement staff and clients by performing research, planning, developing and maintaining compliant integrated procurement content and business systems, and researching, analyzing and advising on statutes and regulations in support of procurement activities under the direction of Procurement & Logistics Department management.

Roles and Responsibilities

Research

• Maintains external contacts with other national and regional transit systems to exchange information on local, state, and federal statutes, regulations, and case law.
• Researches local, state, and federal statutes, regulations, and case law to support the Procurement & Logistics Department.
• Provides impact analysis of pending legislation to the Director of Regulations, implementation guidance of enacted legislation, and assists with the development of the proper adjustments to business processes, tools and documents.

Procurement & Contract Management

• Supports business units in drafting legal justifications for procurements-by-exception.
• Assists contracting officers with procurement compliance with federal, state, and other regulatory frameworks in Procurement packages. Ensures procurement compliance with NJ TRANSIT’s own policies and procedures

Department Compliance

• Tracks Procurement & Logistics Department compliance with federal and state regulations.
• Assists with the Department’s responses to oversight, audits, and other inquiries.
• Advises and assists with oversight of document control and training.
• Plans, revises, and updates standard templates (e.g., contract, solicitation, and other associated document) on a planned basis, updating as necessary to ensure compliance with state and federal law, and to ensure documents and procurement processes reflect sound public policy. This will be done in a structured way to assure compliance and maximize business efficiency.
• Assists in policy planning, development, and implementation.

Systems of Record

• Performs all duties within the currently approved systems of record or, where manual processes are employed, properly maintains documents in conformance with document control policies.
• Assist in maintaining business processes and templates for Systems of Record

Training

• Remain current on all required training.
• Create a development plan for your career.
• Seeks out and gains training to increase proficiency in procurement, statutory and regulatory framework for public sector procurement, procurement and contract law, and developing and aligning in-line efficient process with the appropriate policies, regulations and statutes.
• Coaches and advises others on the team.

Leadership

• Develops and expands proficiency in local, state, and federal statutes, regulations, public policies, and case law, both current and pending.
• Collaborates with others with respect to matters of compliance affecting the Department.
• Provides advice to the leadership of the Procurement & Logistics Department within the areas of expertise and assignment.

Other Responsibilities

• Plans, tracks, and reports on work activities with the end result being professional, transparent, efficient execution of duties.
• Provides both proactive and prompt responsive customer service to client departments on their procurements with respect to matters of compliance.
• Develops and maintains professional working relationships with key business partners to fully understand business needs, plan for future work, advise on procurement compliance, and mitigate interdepartmental problems.
• Performs other duties as assigned by Procurement Leadership

Education Experience and Qualifications

Bachelor’s Degree in Business, Public Administration, Law, or related area with minimum eight (8) years experience, or any combination of education and relevant experience. Master’s Degree, Professional License, or Certification preferred. Government sector and paralegal experience preferred.

Knowledge and Skills

• Technology – Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.
• Communication - Must be able to understand active listening and have excellent written and verbal communication skills required. Must be able to develop and deliver professional presentations.
• Leadership – Must have experience interacting with executive leadership.
• Procurement & Compliance - Must be proficient in Contract Writing and Negotiations.
• Must understand the regulatory and statutory basis for public procurements.

At NJ Transit you will enjoy a competitive salary and excellent benefit package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision 
• Flexible Spending Account 
• Life Insurance 
• Paid Leave 
• Tuition Assistance 
• Pre-Tax Commuter Benefits Plan
• Retirement Plans
  • 401(a) - Retirement plan with a 6% employer contribution
  • 401(k) - Retirement saving plan with up to an 3% company match
  • 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer

Job Location

City : Newark

State: NJ

Salary Range: $90,000 - $155,000