Junior Accounts Payable Administrator

About YORK1

YORK1 is a leader in environmental and industrial services, delivering sustainable waste management solutions across Ontario. With a growing fleet and strong regional presence, we are committed to safety, operational excellence, and continuous improvement. Our culture is rooted in innovation and accountability. Join a company that invests in its people and positively impacts the communities we serve.

Compensation & Benefits

• Competitive salary based on experience
• Health and dental coverage for yourself and your dependents
• RRSP matching to help you plan for the future
• Ongoing training and development to support your growth and career progression

Salary Range: $40,000 – $45,000 per year

Position Overview

YORK1 is seeking a Junior Accounts Payable Administrator to provide administrative and transactional support to the Accounts Payable team.

This is an entry-level position focused primarily on the administrative and document-processing functions that support a high-volume Accounts Payable environment. The successful candidate will be responsible for invoice scanning, data entry, invoice verification, document organization, reconciliation support, and matching invoices to supporting documentation and TRUX records.

The role requires a highly organized and detail-oriented individual who is comfortable working with a large volume of invoices and supporting documentation. Some invoices may contain numerous pages and line items, requiring careful review and verification.

As the successful candidate develops their knowledge and experience, there will be opportunities to take on additional Accounts Payable responsibilities, including broader invoice processing and other transactional activities.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Invoice Administration & Data Entry

• Scan and upload incoming invoices and supporting documentation accurately and in a timely manner.
• Perform accurate data entry of invoice information into applicable systems.
• Review invoices for completeness and ensure required information and supporting documentation are available.
• Verify invoice details against internal records and supporting documentation.
• Match invoices to applicable TRUX transactions, tickets, or records.
• Review individual invoice line items to ensure they are properly supported and recorded.
• Organize and maintain electronic and physical AP documentation.
• Index, file, and retrieve invoices and supporting documents as required.

Verification & Reconciliation Support

• Assist with the verification and reconciliation of invoices and supporting documentation.
• Identify missing information, discrepancies, duplicate invoices, or inconsistencies and escalate them to the appropriate AP team member.
• Assist with matching invoices to purchase orders, tickets, receipts, or other supporting documentation where applicable.
• Support the AP team in maintaining accurate and complete records.
• Assist with basic reconciliation and verification activities under the direction of the Accounts Payable team.

Administrative Support

• Provide day-to-day administrative support to the Accounts Payable team.
• Assist with managing and organizing a high volume of invoices and documentation.
• Maintain accurate filing and documentation in accordance with company procedures.
• Assist with document retrieval and preparation when required for internal reviews or audits.
• Follow established AP procedures and internal controls.
• Maintain confidentiality of financial and vendor information.
• Perform other administrative duties and projects as assigned.

Career Development

• Develop an understanding of Accounts Payable processes and procedures.
• Learn YORK1's financial and operational systems, including TRUX and applicable ERP platforms.
• Build knowledge of invoice processing and verification procedures.
• As experience and proficiency develop, take on additional Accounts Payable responsibilities, which may include invoice processing and other transactional functions.

Required Education, Experience & Abilities

• High school diploma or equivalent required.
• Post-secondary education in Accounting, Finance, Business Administration, or a related field is considered an asset.
• Previous administrative, data entry, accounts payable, accounting, or office experience is an asset but not required.
• Strong attention to detail and accuracy.
• Comfortable working with a high volume of invoices, documents, and repetitive administrative tasks.
• Strong organizational and time-management skills.
• Basic understanding of invoices and financial documentation.
• Strong computer and data-entry skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook, is an asset.
• Experience with ERP or accounting systems is an asset.
• Experience with TRUX is considered an asset.
• Strong communication and interpersonal skills.
• Ability to follow established processes and procedures.
• Ability to work independently while contributing effectively to a collaborative team.
• Willingness and ability to learn new systems and Accounts Payable processes.

Core Competencies

• Attention to Detail
• Accuracy
• Organization & Planning
• Accountability
• Time Management
• Communication
• Collaboration
• Problem Solving
• Adaptability
• Integrity
• Willingness to Learn

Key Performance Indicators (KPIs)

Data Entry & Invoice Accuracy

• Maintain a high level of accuracy when entering invoice and supporting documentation information.
• Minimize data entry errors and duplicate documentation.
• Ensure invoices and supporting records are properly organized and accessible.

Timely Processing

• Complete scanning, data entry, verification, and administrative tasks within established timelines.
• Support the AP team in maintaining timely processing of incoming invoices.

Invoice Verification

• Accurately match invoices to applicable TRUX records and supporting documentation.
• Identify and escalate discrepancies, missing information, and inconsistencies promptly.

Documentation & Organization

• Maintain complete and organized electronic and physical AP documentation.
• Ensure scanned invoices and supporting documents are properly filed and indexed.

Team Support

• Provide reliable administrative support to the Accounts Payable team.
• Communicate issues or discrepancies promptly.
• Contribute to an efficient, organized, and collaborative AP environment.

Why This Role Matters at YORK1

The Junior Accounts Payable Administrator plays an important role in supporting YORK1's growing Accounts Payable function. As YORK1 continues to expand its operations and the volume of invoices increases, accurate and timely administrative support is essential to keeping invoice processing organized and efficient.

This role provides an excellent opportunity for an individual at the beginning of their accounting or administrative career to gain practical experience in Accounts Payable, learn YORK1's systems and processes, and progressively develop into a broader Accounts Payable role.