Accounts Payable Coordinator
ESP Associates • Little Rock, AR • Full Time
Posted on Sat, Aug 29, 2026
ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.
Primary Responsibilities:
- Coding, entering, and processing overhead and project invoices for payment
- Distributing all invoices received daily for approval and appropriate coding
- Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
- Creating new vendor files in compliance with 1099 regulations
- Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
- Verifying existing subcontractor’s certificates of insurance are up to date
- Preparing annual 1099’s
- Completing trade reference requests for new vendors/subcontractors
- Assisting with the completion of purchasing documents
- Assisting with and performing research for various external audits
- Filing sales and use tax reports
- Filing accounts payable and other related paperwork
- Reviewing employee expense reports and credit card reports for accuracy
- Reconciling monthly credit card reports
Secondary Responsibilities:
- Performing miscellaneous administrative activities that support the group
- Compiling mileage logs for various external audits
- Assisting with payroll (backup to Staff Accountant)
- Reviewing timesheets for accuracy (backup to Staff Accountant)
- Developing in-depth knowledge of accounting and payroll platforms
Qualifications:
- Ability to self-code invoices appropriately and accurately
- Ability to efficiently review, enter and process data into the accounting system
- Minimum of two (2) years of relevant experience
- Experience working in Deltek Ajera
- Must be proactive, detailed-oriented, and highly-organized
- Intermediate experience with Excel and Word
- Excellent written and verbal communication skills with a variety of people inside and outside the firm
- Ability to work well in a team environment with minimal supervision
- Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.
Preferred:
- Associates or Bachelor’s degree in accounting or related degree
- General accounting or Accounts Payable experience
- Unanet experience
- Knowledge of general ledger accounts
- Familiarity of accounting principles and practices
- Knowledge of local and state sales tax laws
- Knowledge of general ledger accounts
- Experience in the Architecture/Engineering (A/E) industry
Key Competencies: Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills
Corporate Information:
ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.
Through years of dedicated service to our clients, ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.
ESP offers an excellent employee benefits package including:
- Competitive compensation with yearly performance reviews and discretionary annual bonuses
- 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
- PTO (Paid Time Off) & 10 Paid Holidays
- VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
- Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
- Behavioral Medicine through Teladoc
- Short-Term Disability Insurance (Employer paid)
- Long-Term Disability Insurance
- Life Insurance
- Pet Insurance
- Education Reimbursement Opportunities
- Flexible and Dependent Benefits Plan
- Referral Bonuses
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $49,000–$64,000 per year (median ~$55,000). This is an AuditFriendly estimate, not an employer-provided figure.
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