Jr Staff Accountant

Major Responsibilities include, but not limited to:

• Access the bank website daily and download documentation showing activity: Deposits, Sweeps & Transfers, along with all bank fees and A/P payments that were auto paid and need to be recorded.
• Daily review the bank website for any Positive Pay activity
  • Review the check that was presented to the bank, verify it is correct
  • Approve and submit it for payment on the bank website
• Send any deposit information for that day to accounts receivable
• Record bank account sweeps and zero balance transfers (ZPA’s) in Costpoint.
• Record bank fees and auto withdrawal A/P payments in Costpoint.
• Combine downloaded files from the bank site with the reports created during processing these items in Costpoint, saving as a packet on the corresponding drive on the network.
• Communicate with employees and vendors
• Review the scanned mail for bills, save the files on the drive, email invoices for payment approvals
• Enter vouchers in Costpoint for each of the approved bills
• Print and email AP reports weekly to receive the approved payment selections to run checks
• Print A/P checks, prepare payment packet, mail payments
• Upload all checks printed onto the bank website under Positive Pay
• Research bills or payment issues or inquires made by our employees or vendors
  • Research any issues or questionable bills that come in.
  • If we are over billed address the issue with the vendor to get our account credited
  • Record the credit in the accounting system.
• Monthly company credit cards
  • Keep copies of all receipts for the company credit card
  • Reconcile these receipts against the credit card statement
  • Request receipts from the employees that charged the item
  • Enter voucher in the accounting system for each purchase
  • Enter a voucher for the actual credit card, print check, and mail payment
• Review all travel and non-travel Employee Reimbursements submitted in ExpenseWire
  • EOSS travel will be reviewed by program management
  • Review all JVN and ECS travel to make sure it is contract compliant
• Complete all Final Approvals of employee reimbursement in ExpenseWire
• Research and resolve any ExpenseWire Reimbursement Software issues that arise on Accounting side or Employee’s side.
• Prepare travel packets for entry into Costpoint and for Invoicing
  • Make sure all receipts are ledge able and complete. If they are not, fix or request a better copy from employee
  • Make sure all travel requirements and policies are followed, including the rates are correct according to the GSA website and travel location.
• • Save all packets in designated folders on the proper drives (these are saved in multiple places)
• • Pay employees their reimbursements via ExpenseWire
• • Assist employees with their reimbursement submissions, as needed.
• • Keep travel policy updated, as needed
• Set up charge codes in ExpenseWire for employees to enter their travel and other reimbursement codes as needed.
• Create Travel invoices for Leidos
  • Track Travel to make sure one trip over multiple weeks is invoiced when all travel is completed
  • Keep track of all travel that is currently on going, when the travel is completed, when EE is paid, and when travel is invoiced.
  • Calculate/Enter Travel invoice in Costpoint for Leidos/SLICS travel
  • Upload Invoice and travel packet in SLICS for submission to Leidos
• General office work
  • Filing and/or Scanning for Accounting department
  • Ordering Office Supplies (including cleaning supplies) as needed
  • Keep Postage machine loaded – upload additional postage when needed
  • Other Office building support as needed
• Assist with weekly timesheet entry into our accounting system.
• Assist with Audits
• Support other team member as necessary
• Research issues and provide help/spreadsheets/reports as requested