Intermediate Accounting Officer

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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**We are filling 2 positions**

Job Description

Position Purpose

This position serves as a fiscal specialist for assigned accounting functions, grant accounting, budget monitoring, and financial reporting activities in accordance with generally accepted accounting principles (GAAP) as well as federal, state, and Minnesota State policies and regulations. The position provides specialized accounting services through analysis of financial information, monitoring expenditures and revenues, ensuring compliance with federal, state, Minnesota State, and college policies, and developing recommendations to improve fiscal operations and reporting processes. The position supports sound financial management by providing budget oversight, financial analysis, grant administration, accounts receivable support, and consultation to college staff and leadership.

Position Responsibilities

• Perform specialized grant accounting functions related to federal, state, local or private donor grants including initiating accounting entries as necessary, providing oversight for required time and effort reporting, interpreting grant guidelines, and preparing reports within established deadlines. This position will provide oversight to ensure that fiscal activity related to the assigned grants are in compliance with generally accepted accounting principles as well as federal, state, and Minnesota State policies. This includes analyzing grant expenditures, revenues, and budgets to ensure compliance with funding requirements and accounting principles. Interpret grant regulations, monitor financial activity, prepare fiscal reports, provide technical guidance to grant managers, evaluate spending trends, recommend corrective actions, and develop procedures to improve grant administration and reporting processes. Serve as the fiscal resource for assigned grants and participate in audit, grant development and renewal activities to ensure adequate funding and fiscal compliance.

• Perform general accounting functions including analysis and reconciliation of general ledger accounts, preparation of financial reports, monitoring revenues and expenditures, researching accounting issues, and identifying trends affecting assigned accounts and programs. Develop recommendations and implement accounting procedures to improve internal controls, accuracy, efficiency, and compliance with applicable accounting standards and policies.

• Perform debt referral duties related to the accounts receivable function. Refer debt to either the Minnesota Department of Revenue or to an external accounts receivable management firm. Answer questions regarding the status of debt referral to other College staff--primarily the Accounting Clerk staff and customers. Recall debt, as necessary. Prepare and submit bankruptcy claim information. Research customer accounts when informed of bankruptcy filings to take appropriate action. Provide assistance during the annual accounts receivable review and write off process. Analyze receivable trends and compliance requirements, recommend process improvements, and ensure transactions are accurately reflected in the college's accounting systems.

• Coordinate and perform other specialized fiscal activities by reviewing financial transactions, monitoring special course fees, resolving accounting issues with campus programs/departments, and recommending improvements to accounting and business processes. Provide training, guidance, and technical assistance to college staff regarding fiscal procedures, budget monitoring, compliance requirements, and financial reporting process. This may involve providing backup in the absence of other staff or participating in large projects so that deadlines are met.

• Perform duties related to communication with students regarding Business Office procedures and deadlines. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Salary Range:

The salary range for this position is $26.89 - $39.22/hour.

(DOQ – Salary Placement will be done at time of hire.)

Minimum Qualifications (must have at time of application)

• Two (2) years of accounting experience performing duties such as reconciling accounts, analyzing financial transactions, preparing financial reports, monitoring budgets, processing accounts receivable activities, or related fiscal work. A bachelor’s degree in accounting, Finance, Business Administration, or a closely related field may substitute for one (1) year of experience. An associate degree in accounting or closely related field may substitute for six months of experience.

• Experience reconciling general ledger accounts in a complex accounting system.

• Knowledge of budgeting principles sufficient to prepare, monitor, analyze, and review program and grant budgets.

• Knowledge of federal grant regulations and funding requirements sufficient to assist with grant administration, compliance monitoring, and reporting.

• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.

• Advance experience with Microsoft Office products such as Word, Excel, PowerPoint, and Outlook.

• Ability to gather data and generate reports; prepare financial reports, locate errors, and recommend solutions.

• Excellent customer service skills, time management, and interpersonal skills to be able to work with employees at all levels of the College.

• Excellent verbal and written communication skills to prepare and provide materials, and reports.

Preferred Qualification  (desired but not expected to have to enter job)

• Bachelor’s degree in accounting, Finance, or a related field.

• Experience working with auditors.

• Federal grant accounting experience.

• Experience referring debt to collection agency.

• Experience with Minnesota State or Minnesota State accounting systems: ISRS and Workday.

Other Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver’s license background check.

Work Shift (Hours / Days of work)

Monday – Friday 8:00am – 4:30pm

Telework (Yes/No)

Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.

Application Procedure

Internal Applicants - Please make sure your application materials reflect how your name appears in Workday.

All current Century College and Minnesota State employees will need to log into Minnesota State Main Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

External Applicants - Please make sure to use your legal name on your application materials.

Applicants not currently employed by Minnesota State can access the Minnesota State Workday Career Site for External Applicants

to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Please upload the following documents to your application.

• Cover letter/letter of interest.

• Current resume.

You can upload the required application documents under the cover letter/resume section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents.

These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.

Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: careers@minnstate.edu . Inquiries about application status or general questions about the position should be directed to jobs@century.edu

For additional information about the application process, go to our Employment page on our main Century College site, https://www.century.edu/home/employment/, click on Current Employment Opportunities for more information.

Minnesota State does not authorize the use of E‑Verify for employment purposes, and Century is unable to consider candidates who require employment sponsorship, as the associated costs are prohibitive for the college.

About

Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year.

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.

Century College. Discover What’s Next!

To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu

For questions, please contact Century College Human Resources at jobs@century.edu

Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security.  The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety   If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-444-2910.

Link to Century College’s Non-Discrimination Statement

https://www.century.edu/about/non-discrimination-statement

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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