Indirect Procurement & Vendor Management Lead

About the Role

We are hiring an owner for every dollar we spend with outside vendors. You will negotiate all vendor contracts, run competitive RFPs, and approve every service-provider invoice before it is paid. The scope runs from legal counsel and enterprise software to office supplies, cleaning services, and warehouse packaging. Your mandate is simple: pay the right price, for the right service, with no surprises on the invoice. This is a hands-on role with direct access to Senior Executives and real authority to change how the company buys. This person can save the company millions of dollars a year.

Key responsibilities:
Contract negotiation

• Lead negotiation of all new contracts, renewals, and amendments with external vendors and service providers.
• Secure favorable pricing, payment terms, service levels, and exit clauses; partner with legal counsel on contract language.
• Maintain a central contract repository with renewal dates, auto-renew clauses, and notice deadlines so nothing renews by default.

RFPs and competitive sourcing

• Run RFPs for as many spend categories as practical, from software and professional services to supplies and facilities.
• Build vendor shortlists, scoring criteria, and side-by-side comparisons, and recommend awards to leadership.
• Re-bid existing vendors on a regular cycle to keep pricing competitive.

Invoice approval

• Review and approve every invoice from every service provider each month before payment.
• Check invoices against contracted rates, quantities, and services actually received; dispute and resolve errors and over-billing.
• Partner with Accounting to keep approvals on schedule and support month-end close.

Expense management and efficiency

• Own a full view of vendor spend by category, vendor, and department, and report on it monthly.
• Find and eliminate waste: duplicate tools, unused software seats, overlapping services, and off-contract purchases.
• Consolidate vendors where it lowers cost or complexity, and set purchasing policies and approval thresholds for the company.
• Track and report realized savings against targets.

What success looks like in year one

• Every active vendor contract is logged in one repository, with owners and renewal dates.
• 100% of service-provider invoices are reviewed and approved by you before payment, on time for month-end close.
• Major spend categories have been through a competitive RFP or formal re-bid.
• Measurable, reported savings against a target set with leadership
• No vendor contract auto-renews without a deliberate decision.

Minimum Qualifications:

• 7+ years in procurement, vendor management, strategic sourcing, or a closely related finance or operations role.
• A track record of negotiating contracts and delivering documented cost savings.
• Hands-on experience running RFPs from scope through award.
• Experience with accounts payable workflows and invoice review or approval.
• Strong analytical skills and advanced Excel or Google Sheets.
• Comfortable pushing back on vendors and holding internal teams to purchasing policy.

Preferred Qualifications:

• Experience in e-commerce, consumer products, or Amazon-focused businesses.
• Familiarity with NetSuite or a similar ERP.
• Experience buying SaaS and data platforms, including seat and usage-based pricing.
• Experience sourcing warehouse supplies, packaging, or facilities services.
• Bachelor's degree in business, finance, supply chain, or related field; CPSM or similar certification a plus.