Highway Bookkeeper

DUTIES:

Answers telephone and greets office visitors, including responding to complaints, providing information, taking messages, and/or directing callers to appropriate individual or department. Assists the public in completing and processing of required documents, forms, and/or permits, processing, filing, and maintaining copies of permits. 

Performs a variety of bookkeeping functions to monitor and document Department funds, including preparing claims and monthly report of collections, assigning expenditures to appropriate accounts, and maintaining budgeting system in support of expenditures made to carry out project activities. 

Prepares bi-weekly payroll timesheets and maintains personnel records, tracking each employee’s vacation, personal, and sick time. Records employee hours and daily tasks into spreadsheet according to worksheets. Establishes and maintains filing system and serves as custodian of Department records and documents, including maintaining current CLD files and driver’s license files. 

Maintains inventory for fuel/gas invoices, and reports fuel tax to State. 

Prepares accident and incident forms and logs, including corresponding with HR and insurance companies. 

Compiles, analyzes, and prepares accounting reports, including budget ledgers and monthly financial summaries in accordance with State Board of Accounts (SBOA). 

Provides clerical support for Department Head as needed, including preparing correspondence, reports, forms, and related items, ensuring accuracy, completeness, and timeliness. Coordinates, maintains, and prepares a variety of documentation related to road maintenance and improvement activities. 

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or HSE with one to two (1-2) years of bookkeeping/administrative experience. 

Ability to meet all Departmental hiring requirements, including passage of a drug test.

Working knowledge of standard office procedures and basic computer skills with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

Working knowledge of basic bookkeeping practices and standard accounting systems with ability to perform arithmetic operations, prepare/process claims and process timesheets.

Working knowledge of basic filing systems with ability to create and maintain accurate and complete Department files. 

Working knowledge of standard English grammar, spelling, and punctuation with ability to prepare correspondence and detailed written reports.

Ability to provide public access to or maintain confidentiality of Department information and records according to State requirements.

Shall comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to understand, memorize, retain, and carry out oral or written instructions, and present findings in oral or written form. 

Ability to effectively communicate orally and in writing with co-workers, other County departments, insurance agents/companies, BMV, state departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to work alone with minimum supervision and work with others in a team environment, work on several tasks at the same time, and occasionally work under time pressure. 

Ability to operate standard office equipment and software, including Microsoft Office, computer, calculator, fax machine, copier, telephone, scanner, radio, and other equipment as needed.

Ability to apply knowledge of people and locations and plan/layout assigned work projects.

Ability to compile, collate, and classify data.

Possession of a valid driver’s license with demonstrated driving record.