General Ledger Accountant

Position Title: General Ledger Accountant Reports To: Business Manager Works Closely With: Accounts Payable (AP) Staff Accountant and Business Manager Employment Status: Full-Time, 12 Months, Exempt Salary Range: Starting salary is dependent upon relevant experience Location: Providence, Rhode Island Start Date: As Soon as Possible

Position Summary:

The General Ledger Accountant supports the Business Manager in managing the school's accounting operations, financial reporting, grant accounting, compliance, and internal control activities. This position performs advanced accounting work, leads key month-end and year-end close processes, coordinates audit activities, monitors grant expenditures and reimbursements, and ensures compliance with GAAP, GASB standards, fund accounting requirements, and Rhode Island Department of Education reporting requirements.

Essential Responsibilities:

General Ledger Accounting and Financial Reporting:

•Maintain the general ledger, including journal entries, accruals, adjusting entries, and account reconciliations, with a deep understanding of the components of each account string. •Record bank deposits, ACH credits, and interest income in the general ledger. •Record and reconcile activity relating to employee health reimbursement, flexible spending and dependent care accounts. •Analyze monthly dental and health insurance invoices and prepare related expense allocation entries. •Lead assigned month-end and year-end close processes. •Support the business manager in preparing monthly financial statements and budget-to-actual reports. •Review accounting records for accuracy and completeness. •Ensure compliance with GAAP, GASB standards, fund accounting requirements, and RIDE's Uniform Chart of Accounts (UCOA). •Support the Business Manager in preparation of the annual operating budget. •Maintain fixed asset listing and calculate and record depreciation expense.

Cash Management and Reconciliations:

•Monitor cash balances and assist with cash flow management. •Reconcile bank accounts and investment accounts on a timely basis. •Review cash transactions and fund transfers for accuracy and proper authorization. •Review accounts receivable aging report and monitor collectability of receivables. •Manage bidding process for potential new vendors. •Maintain and manage contracts for existing vendors. •Review bi-weekly payroll reports and reconcile to the general ledger and bank activity.

Grant and Restricted Fund Accounting:

•Develop grant budgets in partnership with school leadership. •Monitor grant expenditures for compliance with funding requirements. •Prepare and record monthly and quarterly grant reimbursement requests. •Prepare quarterly Medicaid reimbursement claims and related reports. •Prepare Schedule of Expenditures of Federal Awards (SEFA). •Track restricted funds, scholarships, donations, and student project funding. •Maintain organized grant files and supporting documentation for audits and monitoring reviews.

Audit, Compliance, and Internal Controls:

•Coordinate annual financial statement audit requests. •Prepare audit workpapers, schedules, and supporting documentation. •Research and implement changes related to governmental accounting and reporting requirements. •Recommend and implement improvements to accounting policies, procedures, and internal controls. •Assist the Business Manager in evaluating operational and financial risks.

Supervision and Department Support:

•Provide guidance, training, and review of work performed by accounting support staff. •Support and serve as backup for payroll, accounts payable, and accounts receivable functions as needed. •Assist with development and documentation of accounting procedures. •Maintain confidentiality of employee, student, vendor, and organizational financial information. •Perform other duties as assigned.