General Accountant - Payables

SUMMARY 

Responsible for processing and reconciling the organization’s accounts payable transactions by performing the following duties:  

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Validates and routes invoices through the system in a timely manner.

Verifies all requests for payment and ensures appropriate documentation, account coding, and authorization for payment are received.

Builds and maintains relationships with internal/external stakeholders.

Posts accounts payable transactions from Tipalti to general ledger, reconciles accounts payable subsidiary ledger to the General Ledger, maintains all SYNK errors in Tipalti, and maintains accounts payable reports, manages electronic invoice workflow, and related documentation in accordance with the Agency’s record retention policies.  

Generates accounts payable report as directed by management and maintains related documentation in accordance with the organization’s record retention policies.  

Responds in a timely manner to vendor questions and team members regarding accounts payable invoice statuses and related policies and procedures. 

Reviews 1099 recipients, ensures W-9 information is obtained from vendors, and processes 1099 reports for year-end IRS filing and Vendor filling. Serves as the primary contact for Goodwill, vendors, and IRS for 1099 related inquiries.  

Reviews Rent schedules and prepares monthly accruals.

Prepares weekly check file for third party vendor to pay, provides files to Manager, and voids checks as needed.

Reviews Power BI reports for timeliness of AP and processing through the ques. Follow up with past due items.

Processes credit cards applications and payments by uploading to the system and updating any coding as needed.

Orders Supplies.

Targets Recon – Tipalti Closing.

Validates POs as needed.

Performs monthly Account Reconciliations.

Coordinates Escheat Process by contacting vendors and submitting to states as needed.

Assists in creating and maintaining Standard Operating Procedures.

Prepares Sales tax reports for refunds.

Assists the Manager, Accounting Operations and/or Controller in maintaining and administrating the organization’s purchasing card program. 

EDUCATION and/or EXPERIENCE 

Bachelor’s Degree or equivalent from four-year college in Accounting, Business Administration or related field and three years’ experience processing accounts payables, including general ledger and month end closing experience; or the equivalent combination of education and experience. 

CERTIFICATES, LICENSES, REGISTRATIONS 

This job has no certificate, license or registration requirements.  

PHYSICAL DEMANDS 

While performing the duties of this job, the team member is regularly (more than 2/3 of the day) required to sit and use hands to finger, handle, or feel. The team member frequently (1/3 to 2/3 of the day) is required to talk or hear. The team member is occasionally (less than 1/3 of the day) required to stand and walk. The team member must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.