Finance Director

ROLES AND RESPONSIBILITIES:

• Accurately prepare grant drawdown packets for all federal grants according to funder guidelines according to agency grants calendar. Ensure expenses submitted for reimbursement are allowable, properly documented and compliant with grant requirements.
• Cut manual checks. Coordinate mailings including weekly check runs with Third Party Accounting Company. Track all financial assistance in Salesforce and prepare expenses for grant reimbursements.
• Review periodically and develop new financial processes, procedures, and internal controls where appropriate. Monitor for compliance.
• Develop annual budget using Martus software. Manage annual budget upload for Intacct. Conduct monthly budget analyses, monitor budget-to-actual performance, prepare financial forecasts/reforecasts and provide strategic financial insights and recommendations to support organizational decision-making. 
• Monitor monthly grant and agency budgets to ensure finances are on track.
• Create, edit and review Standard Operating Procedures for financial tasks.
• Lead monthly and annual reconciliation processes for all agency expenses, revenues, and credit card transactions, ensuring they are properly coded and grant expenses submitted for reimbursement and monthly financials submissions.
• Lead annual audit, including gathering documents and ensuring all audit submissions are fully compliant with federal grant guidelines, including Form-990 Prep. Act as main point of contact with audit company.
• Use accounting software to research financial transactions as needed.
• Generate financial reports and data reports from Salesforce/Intacct and reconcile both platforms to each other on a monthly basis.
• Monitor employee time tracking to ensure timecard records are complete and approved by payroll deadlines.
• Actively participates in Board of Director finance calls, in partnership with COO. 
• Serve as backup to other members of the Operations Team. 
• Provide onboarding and ongoing training to staff related to expense management systems and processes.
• Monitor daily cash positions, oversee bank and credit card accounts and optimize liquidity to meet operational needs. 
• Collaborate with Development Team on optimizing donation deposits and record keeping. 
• Maintain banking relationships including directing the bill payment process, manage vendor relationships and optimize the accounts payable workflow for accuracy and efficiencey. Serve andthe primary liasion with banking partners. 

MINIMUM REQUIREMENTS:

• Bachelor's Degree required, Master's Degree strongly preferred, preferably in a finance-related field (accounting, finance, MBA, CPA or Nonprofit Management)
• Excellent computer skills, including financial software, Sage Intacct, Salesforce, Excel
• Excellent mathematical and analysis skills
• Skillful financial and budgetary analysis
• A self-starter with the ability to multi-task and handle multiple demands; grant organization skills
• Strong attention to detail
• Non-profit experience preferred

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Work Environment: Office Setting
• Must be able to sit/stand for 8 hours
• Walking, bending, light lifting up to 25lbs