FF&E Procurement Coordinator

Why Southern Land?

We offer a distinctive experience for emerging design professionals, including more influence over the design process from initial concept to final execution and the ability to work directly with clients.

Our full-service company is comprised of planning, architecture, design, construction, marketing, and resident experience professionals—all in-house and working together every day to envision and create uniquely beautiful places.

Position Summary

Southern Land Company, a national real estate development and construction firm, is seeking a full-time Furniture, Fixtures & Equipment Procurement Coordinator to join our dynamic team. The position will assist the interior design team and manager of the interior design department with daily tasks associated with overseeing design of luxury multifamily properties nationwide.

The FF&E Procurement Coordinator must have a deep knowledge and aptitude of hospitality/multi-family interior design, FF&E, purchasing and project management. A great understanding of standards, budgeting, sourcing, purchasing, freight management, and installation practices will be necessary to be effective in this role. Clear communication with clients, contractors, suppliers, designers, logistics and installation teams are pertinent to deliver successful projects. Delivering to the created design intent and remaining within budget and timeline are extremely important. Exceptional attention to detail a must.

Essential Functions

• Manage multiple projects at one time.
• Assist in upkeep of Vendors and resources in database.
• Coordinate procurement of FF&E items from quote request through final delivery.
• Prepare and issue purchase orders to vendors and suppliers.
• Track order status, production timelines, shipping, and delivery schedules.
• Communicate with vendors, freight carriers, and internal teams regarding order updates and discrepancies.
• Maintain accurate procurement logs, order trackers, and vendor records.
• Review vendor acknowledgments, invoices, and packing slips for accuracy.
• Assist with invoice processing, coding, and submission for payment.
• Reconcile purchase orders, invoices, and delivery documentation.
• Support minor accounting functions including expense tracking, budget updates, and payment follow-up.
• Monitor outstanding invoices and help ensure timely vendor payments.
• Assist with project cost tracking and reporting for FF&E purchases.
• Resolve issues related to damaged, missing, delayed, or incorrect items.
• Organize procurement documentation including proposals, contracts, invoices, and receipts.
• Support project managers and designers with procurement status updates and budget tracking.
• Ensure all purchasing activities follow company procedures, budgets, and project schedules.
• Foster and maintain a collaborative professional working relationship with design team and vendors.

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office software.
• Experience with Design Smart a plus.
• Handles pressure and meets deadlines.
• Communicates well verbally and in writing.
• Demonstrates self-confidence, energy, and enthusiasm.
• Presents ideas, solves problems timely, and is well organized.
• Has personal integrity and manages time well.

Required Education and Experience

• High School Diploma/Equivalent
• 2-3 years related experience in FF&E Procurement

Preferred Education and Experience

• Bachelor’s degree in Interior Design or Interior Architecture from a CIDA-accredited school
• 2+ years’ experience in hospitality/multi-family procurement

Company Overview

Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.

We Have…

• A strong brand recognized for quality, performance, and artistry
• Guiding principles of creativity and innovation
• An open mind for new ideas and creative methods
• A strong compensation and benefits package, including health, vision, dental, 401k with a strong match and more!

Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off.  Southern Land Company is a Drug Free Workplace.  For more information, please visit our website at www.southernland.com.

The above information is only an illustration of the general nature and level of work performed by the employee within this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

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