Deputy Director, Procurement (Dacco)

About NYC Emergency Management (NYCEM)

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Office of the Chief Financial Officer is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts. The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

Reporting to the Assistant Commissioner for Administration & Finance/ACCO, responsibilities include, but are not limited to: overseeing all contracting actions and vendor selection process, conferring with the ACCO and advising agency staff on appropriate procurement methodology and applicability of local procurement law, supervising procurement staff, reviewing solicitations and proposals, approving oversight documents such as pre-solicitation reports, recommendations for awards and request for renewals, and approving purchase orders and contracts in FMS.

Deputy Agency Chief Contracting Officer (DACCO) Responsibilities

The Deputy Agency Chief Contracting Officer (DACCO) will:

• Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city, state, and federal requirements.
• Oversee and manage procurements, varying in size and complexity, that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.
• Approve Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.
• Assist in drafting specifications/scopes of work; reviews and approves contract specifications before advertising to ensure conformity to the agency’s requirements and federal/state/city mandates; ensure proper content and format of Requests for Proposals (RFPs) and other solicitation documents.
• Monitor and update a variety of reports on the status of small and large-scale procurement plans for submission to oversight agencies.
• Approve requirements contract; purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis.
• In the absence of the ACCO serve as the point of contact with the Mayor’s Office of Contract Services (MOCS); represent the agency at citywide ACCO meetings and relevant public hearings; research Division of Citywide Administrative Services (DCAS) requirements contracts and State/federal contracting opportunities; consult with other City agencies on best practices and recommended vendors.

IMPORTANT NOTICES

• PLEASE NOTE THE FOLLOWING: - As part of NYCEM's emergency response mission, this position participates in an Emergency Operations Center (EOC) team. During emergency activations, team members may be required to work evenings, weekends, holidays, or extended shifts in support of City response operations. Outside of activations, EOC members participate in periodic training and exercises to maintain operational readiness, and must volunteer to assist with three Ready NY emergency preparedness presentations per year. EOC teams are on call for three weeks at a time, with six weeks off in between.
• Please note, the high end of the salary range is available to candidates who have been in City service two or more years.
• Funding – This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2027 with the possibility of an extension.
• Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas.
• The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.
• We as an agency recognize that valuable leadership and analytical experience may be gained through public service, military service, academia, nonprofit organizations, the private sector, volunteer leadership, or other professional settings. Candidates are encouraged to describe transferable experiences that demonstrate their qualifications.
• NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.
• IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS

• Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies.
• Knowledge of federal and state grant procurement requirements.
• Excellent written and verbal communications skills.
• Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment.
• Excellent analytical, interpersonal, and organizational skills; ability to communicate effectively
• In-depth knowledge of the City’s procurement policies and rules.
• Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP).

NOTE: Candidates are not expected to possess every preferred qualification. Successful applicants may demonstrate equivalent knowledge, transferable experience, or the ability to quickly learn new systems and technologies.

In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model:

• Competencies - everyone:
  • Knowledge – possesses appropriate subject matter expertise.
  • Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
  • Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
  • Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
  • Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.
• Competencies - managers:
  • Strategic Planning – creates a strategic vision and plan for the unit and communicates a path toward it; ensures unit activities contribute to the articulated vision; aligns the unit’s goals with the broader HCM and agency goals.
  • Decision Making – demonstrates confidence, decisiveness, adaptability, and good judgement; brings solutions not problems; makes informed, equitable, and sometimes difficult decisions.
  • Relationship Building – values and seeks diverse perspectives by demonstrating awareness, sensitivity, and acceptance of cultural differences.
  • Giving and Receiving Feedback – delivers specific and growth-centered feedback whenever the opportunity presents; listens and receives honest and open feedback without defensiveness; provides actionable and constructive suggestions, resources, and guidance on how to improve, enhance, or expand efforts.
  • Communication {to unit} – Regularly communicates the alignment of individual work with unit and agency goals and how it connects to the broader mission of the agency; creates deliverables that are clear, well-written, appropriate to the topic, and targeted to the audience; models integrity and communicates truthfully and transparently, even when difficult or uncomfortable to do so.
  • Coaching – Uses coaching techniques to support staff, helping them develop and enhance skills by demonstrating and working together; encourages staff professional development, working with staff to develop goals and recommending resources for learning; stays connected on tracking progress; recognizes individual strengths, challenges, and styles, and determines how best to support each person with these in mind; creates environment in which staff members feel open to seeking help, guidance, and support from colleagues or managers as needed.
  • Team Management – Writes and conducts annual evaluations that include specific examples that demonstrate each individual’s progress toward attainment of goals as well as areas for continued growth; monitors and supports staff progress without micro-managing; mediates conflict among staff, negotiating compromises and solutions when conflicts arise; monitors workload and stress levels among staff members, makes efforts to reduce stress levels through flexible work schedules , listening, and redirecting workflows as possible; is well-versed in all agency policies and procedures; seeks guidance to support team members necessary

Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

EMERGENCY PREPARDNESS MANAGER - 94611

1. A four-year high school diploma or its educational equivalent and eight years satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in one or a combination of the areas listed in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or
3. A master' s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or related field, and three years of satisfactory full-time professional experience in one or a combination of the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent and the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.