Curriculum Procurement Coordinator

Description:

The Curriculum Procurement Coordinator for ResponsiveEd plays a vital role in supporting the academic success of PreK-12 students across all Texas College Preparatory Academy, Premier High School/TexasWorks campuses. This position is responsible for the efficient and accurate management of curriculum resources, from ordering and distribution to inventory and ongoing support. The Curriculum Coordinator will work collaboratively with various internal departments and external vendors to ensure timely and accurate delivery of curriculum materials, contributing to the seamless operation of our schools.

Education/Certification

• High School Diploma or GED required.
• Bachelor’s Degree from an accredited college or university preferred.
• One year certificate from a college or technical school; or three to six months of related experience and/or training; or equivalent combination of education and experience.

Experience

• Direct experience in purchasing and procurement in an educational setting.
• Experience in establishing and maintaining relationships with vendors, negotiating contracts, gathering quotes, and ensuring timely delivery of goods.
• Experience with inventory control, warehousing, and logistics, including organizing, tracking, and distributing materials.
• Experience in preparing quotes, managing budgets, and identifying cost-saving opportunities.
• Understanding of logistics processes for receiving, storing, and distributing large volumes of materials.
• Familiarity with state and federal laws and regulations as related to education.

Required Knowledge, Skills, and Abilities (KSAs)

• Confidentiality and Judgment: Ability to maintain confidentiality and demonstrate excellent judgment and diplomacy in all interactions.
• Computer Proficiency: Excellent computer skills, including strong proficiency in Google suite, MS Office Suite (Word, Excel, PowerPoint), and Adobe Acrobat.
• Communication: Excellent verbal and written communication skills to effectively interact with various stakeholders.
• Organization: Excellent organizational skills and a proven ability to identify and handle issues efficiently.
• Problem-Solving: Ability to resolve issues related to supply shortages, delivery delays, or quality discrepancies.
• Multitasking: Ability to manage multiple priorities effectively in a fast-paced environment.
• Collaboration: Ability to maintain effective working relationships with colleagues, campus staff, and external partners.
• Independence: Must be able to work independently and stay on task with minimal supervision.
• Attention to Detail: Meticulous attention to detail for accuracy in orders, requisitions, and inventory records.
• Travel: Ability to travel as necessary to support campus needs.

Primary Duties

Curriculum Ordering & Procurement:

• Order curriculum for all Texas College Preparatory Academy and Premier High School/TexasWorks campuses across the district.
• Build strong relationships with the Purchasing Department to ensure the accuracy of purchasing requisitions.
• Obtain and prepare quotes from curriculum vendors. 
• Create curriculum tracking sheets for each Superintendent and district leadership.
• Work with the EMAT Coordinator to provide accurate information for EMAT submissions.

Curriculum Management & Distribution:

• Manage the distribution of curriculum delivered directly to campuses and to the warehouse.
• Organize and inventory curriculum stored in the warehouse.
• Create and maintain an end-of-year inventory system for campuses.
• Work with Regional Directors and the Expansion Department to facilitate the packing and inventory of curriculum for closing campuses.
• Update and communicate changes to Curriculum Order Forms.
• Manage the Early Educator Allotment funds including meeting with campuses in the fall and the spring to ensure proper spending of funds.

Project Coordination & Collaboration:

• Work with Superintendents, district leadership, and Instructional Specialists on current curriculum projects and new curriculum implementation.
• Coordinate internal resources and vendors for the flawless execution of projects (i.e. movers, connecting vendors and campuses with purchased professional development).
• Ensure that all projects are delivered on-time, within scope, and within budget.
• Build relationships with Campus Directors, Regional Directors, and others to provide updates on order status, curriculum changes, order submissions, and delivery.
• Coordinate annual state-required curriculum certification.
• Knowledge and application of EDGAR rules as they pertain to procurement when using federal grant funding.

Other Duties:

• Perform all other related duties as assigned.

Equipment Used

• This position will regularly use standard office equipment including, but not limited to, computers, printers, scanners, and phones. 
• The use of material handling equipment such as dollies and flatbed carts may be required for curriculum distribution and inventory management.

Physical / Environmental Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk. The employee will lift and/or move up to 20 pounds or more. 

Work Environment: The noise level in the work environment is usually moderate.