Controller

YMCA of Greater Providence Team Standards:

• Know our mission and be able to tell our story.
• The mission of the YMCA of Greater Providence is to build healthy spirit, mind and body for all, through programs, services and relationships that are based on our core values of caring, honesty, respect and responsibility.
•  Honor your colleagues by being on time, present and fully engaged at all times.
• If you disagree, propose a solution.
• Be accountable for results.
•  A commitment to valuing and acting as one YMCA as evidenced by referring to ourselves as employees of the YMCA of Greater Providence.
• Display leadership that requires not only skill, but energy, passion, optimism and creativity.
• Build open and honest communication. Face to face, or voice to voice, is the preferred method of communication with email for information sharing only.
• Deliver exceptional service that is of high value. Build a positive staff team. Be friendly.

Position summary: 

The Controller is responsible for all accounting operations of the Greater Providence YMCA including preparation of financial reports, accounts receivable and accounts payable. This position works in collaboration with other administrative and branch staff to identify information needed to track financial activity. The Controller works with the outside accounting firm to ensure completion of annual audits and required IRS forms and financial paperwork. The Controller provides analysis of pertinent data and offers guidance on achieving financial outcomes. 

Essential Duties & Responsibilities: 

• In partnership with branch staff, responsible for preparation of annual agency budget. This process also includes the analysis of monthly financials in relation to the budget and appropriate trend and forecast
• Responsible for preparation of monthly financial statements and account reconciliations in conjunction with Senior Accountant and Finance and Grant Manager including the month-end closing process with reconciliations completed in a timely manner.
• Coordinates annual audit and completion of audit workpapers, as well as the annual IRS Form 990 and entering the 990 data into the YUSA C-Trac Portal.
• Works with Senior Accountant and Finance and Grant Manager ensure branch income information is properly captured and reflected in financial statements.
• In collaboration with appropriate staff create metrics to monitor financial success of strategies and prepare reports on identified indicators on a monthly basis.
• Prepares supplemental financial reports as needed
• Assists branch staff in expanding financial literacy
• Supervises Finance Department staff and ensure accuracy and timeliness of department information with includes: fund development, accounts payable, grants, general accounting and the Central Business Office staff.
• Ensures internal controls that monitor and safeguard assets of the agency exist and are being followed.
• Works with the auditors to review and oversee journal entries, reconciliations, endowments and restricted cash.
• Works closely with IT staff to ensure that computer and software systems provide accurate information and adequate internal controls.
• Facilitates key functions such as the annual independent audit. Develops and maintains key relationships, including with banks and vendors.
• Manages operating cash flow management including insuring timely payment to vendors and to project cash flow requirements throughout the year.
• Conducts special internal audits, accounting studies, analyses and cost studies as required. Provides recommendations as needed based on findings.
• Oversees the purchase order approval system and workflow to maximize efficiency and monitor
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Knowledge GAAP and A-133 audit requirements
• HIPAA training and compliance as outlined in the Wisewoman membership program
• Superior attention to detail and deadlines
• Knowledge of computer applications including Excel and general accounting packages
• Ability to work in a fast-paced, creative and team-oriented environment

Education and/or Experience: 

• Bachelor’s degree in Accounting or related field.
• Minimum of 5 years of experience in an accounting management position required
• 8-10 years successful experience in financial management/reporting
• Strong supervisory experience and skills