Contract Billing Specialist

Primary Purpose:

Responsible for providing value-added services to the Choice Partners cooperative.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, Bachelor’s degree preferred
• Professional certification in purchasing preferred
• Membership in a professional purchasing organization

Special Knowledge/Skills:

• Ability to effectively utilize computers with experience in Microsoft Windows applications (Word, Excel)
• Ability to work with numbers in an accurate and rapid manner
• Ability to organize, prioritize, and meet established deadlines and handle multiple tasks
• Ability to maintain accurate, confidential and auditable records
• Ability to communicate effectively (verbal and written) using proper English grammar

Experience:

• Three years accounts receivable or accounting experience
• Experience in account reconciliation

Major Responsibilities and Duties:

1. Organize and prioritize daily work assignments to ensure completion of assignments.
2. Assist with duties of the Choice Partners cooperative as needed, including:

• Provide excellent customer service and maintain good public relations with cooperative members and vendors.
• Invoice vendors according to accurate velocity reporting from vendor and members.
• Maintain a vendor list assigned to you and bill all vendors on a monthly basis unless there is no usage for the vendor and record accordingly on reporting analysis.
• Maintain accurate vendor files and member files.
• Reconcile all member reporting for annual rebate.
• Serve as liaison between members and vendors, as needed during rebate reconciliation.
• Communicate necessary information to Assistant Director, and Supervisor
• Handle collections for all assigned vendors.
• Process billing adjustments for any billing errors.

• Vendor outreach to provide training on reporting.

     3.Assist in the Choice Partners Cooperative Annual Vendor Exhibit and quarterly trainings:

• Assist with the development of the theme, including the decorations and invitations
• Assist Contract Manager with the planning and organizing of the CP events.

     4.Assist in processing RFPs, bids, contracts and renewals as needed.

• Provide feedback to Supervisor and Contract Managers regarding vendor issues.
• Review contracts if need arises for billing purposes.

     5.Customer Service:

• Maintain good public relations with all parties for Choice Partners.
• Provide excellent customer service to all users regarding all functions
• Maintain confidentiality
• Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism

     6.Support Director, Assistant Director, and Contract Managers with administrative requirements.

     7.Be familiar with and assist with duties assigned to other Choice Partners personnel when necessary.

     8.Perform other duties as assigned.