Billing Specialist for Engineering Projects

EBA Engineering, Inc. (EBA) is seeking a Billing Specialist to prepare client invoices for engineering and professional services projects. The Billing Specialist reviews project information and supporting documentation, prepares invoices in accordance with contract requirements, and maintains accurate billing records. This position is based in Laurel, Maryland; however, remote opportunities may be considered for qualified candidates with the required Deltek Vision/Vantagepoint and professional services billing experience.

KEY RESPONSIBILITIES

As a Billing Specialist, you will:

• Prepare and process client invoices across all contract types, including Fixed Fee, Cost Plus, Percent Complete, and Time & Materials (T&M), ensuring each invoice is billed correctly according to its specific contract terms
• Review and correct project labor bill rates prior to invoice posting, coordinating with Project Managers and the project-setup team to resolve rate discrepancies that would otherwise hold up billing
• Set up and maintain billing requirements for new and existing projects in Deltek Vision/Vantagepoint, including rate tables, billing terms, and contract-specific invoice formatting
• Process labor transfers and time/expense reclassifications needed to keep project billing accurate and support correction of miscoded time
• Manage the full invoice lifecycle from draft through Principal/PM approval, client submission, and posting - including invoices submitted through client billing portals
• Partner directly with Project Managers to resolve invoice holds, missing approvals, non-billable phase questions, and contract-specific billing requirements
• Monitor and clear the unposted/rate-correction backlog, helping ensure completed invoices sent to clients are also properly posted in Vantagepoint so AR, WIP, and unbilled reporting stay accurate
• Support month-end close by ensuring invoices are billed and posted to the correct period
• Maintain organized, audit-ready billing documentation for government contracts, including support for overhead/indirect rate billing where applicable
• Assist with write-off review and AR-related billing questions as needed
• Collaborate with the billing team (currently five team members) and cross-train on client-specific billing procedures and portal requirements

MINIMUM QUALIFICATIONS

• Associate or bachelor's degree in accounting, finance, business administration, or related field
• Minimum 3 years of billing experience in a professional services environment (engineering, architecture, consulting, or similar project-based firm strongly preferred)
• Hands-on experience with Deltek Vision or Deltek Vantagepoint required
• Demonstrated experience billing under multiple contract types: Fixed Fee, Cost Plus, Percent Complete, and Time & Materials
• Experience with labor transfers and time/expense reclassification processes
• Experience setting up and maintaining project billing requirements (rate tables, billing terms, contract setup) within a project accounting system
• Comfortable working directly with Project Managers to move invoices through approval and resolve billing issues
• Experience with government/public-sector contract billing a plus (e.g., state DOT, county, or municipal clients; overhead/indirect cost rate billing)
• Strong attention to detail and ability to manage a high volume of invoices with competing deadlines
• Comfortable working with rate corrections, invoice holds, and other exception-handling scenarios rather than only routine billing

PREFERRED QUALIFICATIONS

• Experience with client billing portals
• Advanced proficiency in Microsoft Excel and financial reporting tools

BENEFITS

We provide a comprehensive benefits package designed to support your career growth and well-being. Our offerings include a competitive salary and robust compensation package, hybrid schedule, flexible work hours, comprehensive health benefits-including medical, dental, vision, and prescription coverage-and participation in a wellness rewards program that can eliminate medical deductibles, a 401(k) plan with company-matching contributions, flexible spending accounts, company-paid short- and long-term disability insurance, company-paid life insurance, company-paid AD&D, paid holidays and vacation time, and reimbursement for tuition, certifications, and licensure to support your ongoing professional development.

WHAT WE DO

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; surveying and mapping; construction management/inspection; field and laboratory material testing; subsurface utility engineering; drilling; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

We encourage you to apply and become a valued member of our team.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD-PARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.