Budgets and Grants Accountant - Mesa, AZ

Budgets and Grants Accountant A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. Salary: $65,000 yr Schedule: Mon - Fri 8-5pm

Job Summary:

The Budget and Grants Accountant supports the financial management of A New Leaf's government, private, and other funding sources by assisting with agency budgeting, grant and contract financial administration, billing, reimbursement requests, financial reporting, and compliance activities. Working collaboratively with Finance Leadership, the Grants and Contracts Division and program staff, this position helps ensure accurate budget monitoring, timely grant billing and reimbursement, compliance with funding requirements, and accurate financial records.

Responsibilities:

Assists with preparing the Agency's annual operating budgets, including revenue and expense budgets at the program, division, organization, and partner agency levels. Prepares quarterly budget-to-actual analyses and ad hoc financial reports and analyses to support Finance Leadership and organizational decision-making. Assists Finance Leadership and the Grants and Contracts Division with developing grant and contract budgets for funding applications, proposals, and other funding opportunities, ensuring alignment with Agency budgets. Reviews grant agreements and contracts to identify funding amounts, budget requirements, billing methodologies, reporting deadlines, matching requirements, and other financial obligations. Establishes and maintains grant-specific billing methodologies and monitors grant and contract budgets to ensure expenditures remain within approved funding allocations, support accurate cost assignment, and reduce the risk of duplicate billing. Maintains the Grant Billing Manual by documenting billing, reporting, matching, and documentation requirements for grants and contracts and updating the manual annually or as funding requirements change. Prepares monthly and quarterly grant billings, invoices, reimbursement requests, and related supporting documentation by gathering financial information, preparing required forms, submitting requests to funding agencies, responding to follow-up inquiries, and monitoring payment activity. Records grant billing and related accounting transactions in the general ledger, as assigned. Monitors compliance with grant and contract matching requirements, maintains the Agency's master grant tracking log, and promptly notifies Finance Leadership of potential compliance concerns or funding deficiencies. Monitors grant and contract expenditures by budget line item and collaborates with the Grants and Contracts Division and program staff to facilitate timely budget revisions when needed. Maintains grant billing and reimbursement tracking logs and provides regular status updates to Finance Leadership regarding billing activity, payments received, outstanding items, and delayed reimbursements. Collaborates with the Accounts Receivable/Billing Specialist to resolve billing discrepancies and other issues affecting timely reimbursement. Completes monthly federal grant drawdowns through applicable funding systems and prepares required financial reports and supporting documentation. Coordinates the preparation and submission of required financial reports under grant agreements and contracts; ensures assigned reports, billings, reimbursement requests, and supporting documentation are completed accurately and submitted within established deadlines; and maintains documentation and proof of submission in accordance with organizational record retention requirements. Serves as the Finance Division representative during grantor monitoring visits, audits, and financial reviews by coordinating requested documentation and collaborating with internal departments and external agencies. Maintains accurate financial records and supporting documentation in accordance with organizational policies, applicable accounting standards, grant and contract requirements, and internal control procedures. Exercises sound judgment in applying grant, contract, and organizational requirements while independently managing assigned responsibilities and competing priorities. Develops and maintains productive working relationships with funding agencies, regulatory partners, Finance staff, program leadership, and other internal stakeholders through professional and collaborative communication. Assists with maintaining the Grant Billing Manual by documenting billing, reporting, matching, and documentation requirements for grants and contracts and updating the manual annually or as funding requirements change. Performs other related duties as assigned to support the operational and financial objectives of the Finance Division.

Qualifications:

Education:

Associate's degree in Accounting, Finance, Business Administration, or related field required. Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

Two (2) to four (4) years of progressively responsible accounting experience, preferably in a nonprofit or government-funded organization. Experience supporting general ledger activities, account reconciliations, financial reporting, and month-end and year-end close processes preferred. Experience assisting with budget preparation, budget monitoring, financial analysis, and budget-to-actual reporting preferred. Experience preparing invoices, reimbursement requests, grant billings, and related accounting transactions preferred. Experience supporting federal, state, and local grants and contracts, including billing, financial reporting, compliance, or restricted fund accounting preferred. Experience supporting internal or external audits by preparing schedules and financial documentation preferred. Proficiency with accounting software, financial management systems, Microsoft Excel, and Microsoft Office applications required.

Working Conditions/Physical Requirements:

Primarily office-based work with occasional travel to various locations for meetings or site visits. Ability to sit for extended periods while working on a computer. Occasional lifting of up to 25 lbs. for materials or office supplies. Standard office environment with exposure to typical office equipment, such as computers, phones, and printers. Ability to manage multiple tasks and projects Must be able to maintain confidentiality and professionalism in all interactions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, in accordance with applicable law.

Compliance Requirements:

Must Be At Least 21 Years of Age Class One Fingerprint Clearance Card Central Registry Background Check Drug Screening Valid Unrestricted Driver’s License Current Auto Liability Insurance 39 Month Motor Vehicle Record Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.

Responsible to: Accounts Receivable Manager Supervisory Responsibilities: None