Budget & Finance Manager

GENERAL DEFINITION OF WORK:

Budget & Finance Manager provides Administrative Support for management of the financial and budgetary matters of the Sheriff’s Office. Will be responsible for reviewing all transactions for correctness both from an auditing and policy perspective. Performs work involving the administration of fixed assets and surplus property, and risk management. Prepare all invoices for payment and track all payroll cost. Employee is also responsible for assisting all financial audits, and performing finance related daily tasks such as assisting department head, preparing reports, processing accounts, etc.. 

To apply for this position, please visit: https://newkentva.munisselfservice.com//EmploymentOpportunities/JobDetail.aspx?req=20190272&sreq=1&form=C001&desc=SHRF%20FINANCE%20MANAGER%20FT  

ESSENTIAL FUNCTIONS:

• Prepares and tacks various billings; including collates expenditure receipts with incoming bills, submits to Sheriff for approval, responsible for seeing bills are then forwarded to County Finance for timely payment.
• Tracks outstanding payments if requested by vendors or Sheriff.
• Keeps payroll records, calculates payday and verifies employees are paid correctly. Tracks pay rates for accuracy and Compensation Board pay rates and raises for accuracy. Reviews time sheets for accuracy in time and leave. 
• Prepares requests to County for reimbursement of Petty Cash funds.
• Provides the Sheriff with analysis of funds, and monitors fund availability.
• Assists Sheriff by determining the overall financial requirements for the agency as a whole and within each individual line item of the agency budget. Assist with monthly financial reporting. 
• Create forms and documents for department.
• Assists with the preparation and/or review of all procurement documents with input from County departments.  Reviews requisitions and change orders to ensure they follow the County’s procurement policy and reviews open Purchase Orders for close-out. 
• Prepares cash receipts daily for remittance to the Treasurer’s office and Finance Department upon receipt.
• Reconciles and prepares appropriations monthly and carry-forwards as needed.
• Provides analysis as to the current financial state of the budget and project expenditures. 
• Advises the Sheriff and the individual departmental purchasers as to the most efficient usage of the budget and remaining funds.
• Coordinates budget control and monitoring processes; assists department personnel with budget management; assists in the preparation, research, and review of the annual budget.
• Examines, analyses, balances, and rectifying agency funds with county trial balance sheets. Assist the county financial department with funds tracking, funds balancing and auditing.
• Prepares budget transfers, GL corrections and journal entries and sometimes reviews or enters these transactions.  
• Assist with the annual budget including taking responsibility for the CIP budget process.  Will serve as member of the budget team.
• Work with secretarial staff to organize and host department meetings and events.
• Is conscious of the burden of responsibility of the Sheriff to the Citizens of New Kent in the proper appropriation and expenditure of agency funds.

 KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough knowledge of communications, and effective secretarial practices in general and of accounting in particular. Special emphasis on computer skills, accounting and bookkeeping practices, excellent verbal communications abilities, acquisition and use of databases especially as they apply to computerized records management techniques. Should possess comprehensive knowledge of federal, state, and local laws and policies concerning municipal fiscal operations. Have comprehensive knowledge of general governmental and municipal accounting.   Have general knowledge of the current literature, trends and developments in the fields of governmental accounting and public finance administration. Have general knowledge of principles, practices, and techniques of proper budget development and management. Can conduct and analyze financial studies and develop budget estimates.   Have considerable knowledge of modern accounting and office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data. Have proficiency with computer software applications such as Excel and Word. Have general knowledge of the principles of organization and administration. Can maintain standard accounting and control measures for municipal government.   Can prepare clear and concise reports, and compile and analyze financial statements and reports. Can exercise independent judgment, initiative, discretion and confidentiality in the completion of work assignments and in relationships with other employees. Can establish and maintain effective relationships as necessitated by work assignments. Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high-quality communication and interacts within department, and with co-workers and the general public. Assumes responsibility of doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, County policy, standards and prescribed procedures. Accepts responsibility for meeting assigned responsibilities in the technical, human and conceptual areas. Have the ability to  handle stressful situations and prioritize information as received. Possess an extensive knowledge of the money management techniques and fund balancing and tracking, the geography of the county, its borders, businesses, residents and schools. Possess good communication skills and leadership ability.

 EDUCATION AND EXPERIENCE:

A Bachelor’s Degree in Accounting or Business Administration with considerable experience working with complex automated financial systems, spreadsheet applications, and governmental accounting and reporting or any acceptable combination of education and experience determined to be sufficient to perform the essential functions listed above. Professional, efficient and organized, experienced with office processes, good public relations skills, the ability to effectively multi-task while completing assigned material, experienced with office and county policy, especially pertaining to budget and expenditures, excellent understanding of the financial process, the ability to prioritize work with unexpected requests for assistance.

 PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:

Duties are normally performed in an office in a seated position; however, this job may require frequent standing, walking, bending, stooping and the occasional light lifting of office items up to 50 pounds in weight. Frequent sustained operation of office equipment is required. Must be physically able to operate a variety of automated office machines which includes a computer, printer, calculator, copier etc.

 EVALUATION:

Performance will be evaluated on the ability and effectiveness with which the incumbent accomplishes the above responsibilities.

Miscellaneous Information

To apply, please visit: https://newkentva.munisselfservice.com//EmploymentOpportunities/JobDetail.aspx?req=20190272&sreq=1&form=C001&desc=SHRF%20FINANCE%20MANAGER%20FT