Overview

The following job description is intended to set forth the full range of functions required of a day care bookkeeper.

Timely and competent performance of these tasks is critically important to the smooth operation of everyday care programs, it’s funding and accountability. For this reason and because the tasks here outlined are extremely diverse, directors must develop a plan to provide a regular, uninterrupted time period for fulfillment of the following priority functions: 

1. Bookkeeper works on General Journal, General Ledger and trial balance.
2. Bookkeeper works with Assistant to train him/her to perform all bookkeeping functions as needed.

Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the childcare center. The Bookkeeper balances books for the preparation of reports to show income, expenses and other items related to bookkeeping of the center’s activities. 

Responsibilities

Under the supervision of the Educational Director of the center, the Bookkeeper performs the following: 

General Functions:

• Checks computation of bills.
• Check the deposits, fees collected and receipts issued.
• Checks petty cash payments.
• Prepare the food claim reports.
• Collects fees, issues receipts and reconciles receipts totals with actual cash collected.
• Prepares bank deposit slips and deposits receipts weekly.
• Posts and summarizes fee cards. Reports weekly to director on fees in arrears.
• Prepares children’s attendance reports and data enter attendance in DOE Vendor Portal.
• Maintains petty cash funds, as follows:

1. 1. 1. Receives from recipient of petty cash the bills and necessary change.
      2. Enter the petty cash expenditures daily in petty cash book.
      3. Balances petty cash daily.
      4. Enters receipt of petty cash funds.

• Keep daily records of staff attendance including vacation and sick leave balances.
• Acts as receptionist for childcare center and answer phone.
• Performs all typing for center, i.e., lists, children’s records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, reports, etc.
• Does filing and related clerical work.
• Maintains permanent equipment inventory.
• Assist parents to complete Child Intake Packages
• Assist parents to complete Child Certification and Recertification paperwork
• Maintain up to date child files.
• Must have basic computer skills - email, Microsoft Office (Word, Excel, PowerPoint), ability to do online trainings.
• Performs other duties as assigned, consistent with the above and with programmatic needs. 

Qualifications

• Graduation from a commercial high school or business school including one year of high school
• Bookkeeping courses or six credits of college accounting with knowledge of Word, Excel, and PowerPoint.                    
• One-year experience related in Bookkeeping