Billing Specialist

POSITION TITLE: Billing Specialist

LOCATION: This is a full-time, Remote position. Lexitas provides a fully equipped home office setup, including a company-issued laptop.

PAY RATE: $22-$24/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

You’ll prepare and transmit client invoices for a busy legal services business unit, supporting the full billing cycle and day‑to‑day AR/AP processing. You’ll consolidate service data, apply rate tables and prior billing guidelines, answer invoice questions, and collaborate closely with Finance and Accounting to improve processes. This role also assists Collections (including updates in Salesforce) and adheres to HIPAA and all applicable confidentiality requirements.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

Create accurate client invoices from billing sheets; consolidate service details with correct prices, amounts, and descriptions. Apply structured rate tables and established billing guidelines; produce consolidated invoice summaries when required. Transmit invoices electronically or by mail; respond promptly to customer inquiries on invoices and pricing. Perform daily AP processing; verify transactions align with company financial policies and procedures. Maintain updated vendor files, file numbers, and AP listings. Support AR by assisting Collections and documenting outcomes in Salesforce. Partner with Accounting to identify and implement process improvements. Safeguard confidentiality of medical records; ensure compliance with HIPAA and all federal, state, and local regulations. Perform other related duties as assigned.

WHAT YOU’LL BRING:

Extreme attention to detail and accuracy under deadlines. Working knowledge of Microsoft Office; familiarity with Salesforce (or similar CRM/ERP). Clear, professional communication and a positive, solutions‑focused mindset—especially with difficult or time‑sensitive client situations. Strong multi‑tasking, time management, and organizational skills; accepts direction well and follows through. Reliability: consistent attendance and punctuality; flexible to occasional overtime. Team orientation, professionalism, and a willingness to learn—plus a dash of creativity and initiative.

QUALIFICATIONS:

Education: High school diploma or equivalent required; Bachelor’s degree preferred. Experience: 1–2 years in billing, AR/AP, or related accounting support; legal services, court reporting, litigation support, or law firm experience is a plus. Experience working across multiple functions and/or geographies preferred. Lexitas expects employees’ to model and conduct themselves according to the Lexitas Core Values. Employees are expected to deliver Service Excellence with a spirit of Positivity and Integrity. We embrace Innovation and an Entrepreneurial mindset to keep improving, while always treating others with Respect. We thrive on Teamwork, while celebrating Diversity and the unique strengths each person brings. These values shape our culture and fuel our commitment to exceptional service. Excellent verbal and written communication skills

SUPERVISORY RESPONSIBILITIES: The Billing Specialist has no supervisory responsibilities.

LANGUAGE SKILLS Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS None

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS This position does not require travel.

OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance.  All other applications must be submitted online.