Billing Specialist/Bookkeeper

Key Responsibilities

• Prepare and submit state and county billing accurately and on schedule.
• Manage the distribution and documentation of client SSI/SSA funds in accordance with representative payee requirements.
• Support payroll processing and new hire onboarding.
• Coordinate the preparation and filing of client taxes.
• Complete annual Motor Vehicle Record reviews for insurance purposes.
• Ensure that city/state licenses are renewed.
• Schedule and coordinate annual inspections and preventative maintenance.
• Arrange and coordinate building repairs with vendors and contractors, following through to completion.
• Order household and office supplies for the office and residential homes, managing cost and inventory.
• Maintain accurate records in QuickBooks, including data entry, reconciliation support, and reporting.
• Handle day-to-day banking activity, deposits, and related recordkeeping.
• Maintain organized, audit-ready documentation and serve as a dependable point of contact for staff, vendors, and county and state partners.

Required Qualifications

• Associate’s or bachelor’s degree in business, accounting, or a related field preferred.
• At least 2 years of office management, bookkeeping, billing, or administrative experience; experience in I/DD, healthcare, or human services is a plus.
• Working knowledge of QuickBooks and strong proficiency with Microsoft Office, particularly Excel and Outlook.
• Proven accuracy with numbers, recurring deadlines, and confidential information.
• Must have valid Ohio Driver License and acceptable Motor Vehicle Record.
• Demonstrated ability to quickly learn and effectively use new software platforms, with a proactive mindset toward discovering efficiencies, optimizing workflows, and taking initiative to expand their practical use.
• Strong organizational and communication skills, with the ability to juggle competing priorities and work independently.
• Must pass a background check.

Benefits

• Retirement Savings with an Employer Match
• Paid Time-Off
• Paid Holidays