Billing Specialist

Position Title/Class: Billing Specialist

Company Name/Location: Citadel Roofing and Solar, Vacaville, Ca

Date Created: June 3, 2026

Support the Solar Contract Administration Team with processing invoices for Builder Tracks either as Cash Purchases (Builder), Monthly Leases (GAF, LightReach, Citadel), or Spec Cash.

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Utilize Sage 300 (CRM) to review lots and process invoices in Job Cost, Contract, and Billing applications.

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Utilize Creatio to review lot information for finance type, prewire/install dates, and billing.

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Determine if lot is a Cash Purchase, Monthly Lease, or Spec Cash for correct billing.

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Review various reports, lists, and files to determine appropriate billing for lots with prewire dates, install dates, and/or Retention.

- GAF Bulk Weekly Invoices filed in SharePoint.

- Creatio Prewire/Install Weekly Report filed in SharePoint.

- Purchase Order (PO) from SupplyPro and/or Builder filed in each Project Invoice Folder.

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Mail or email invoices to Builders with lien releases (progress or final) and/or required billing documents for Cash Purchase or create internal invoices to file in Project Folders.

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Email the Accounts Receivable Team-Collections and attach invoices for lots that are Cash Purchase with no PO or SPEC Cash with no PO (no buyer).

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Email the Project Coordinators to request missing POs so installed lots can be billed.

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Process requests from the Accounts Receivable Team to bill for payments received or make adjustments to billed lots.

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Log in lots with install dates on the Dummy Invoice File for Builders/Projects that have Solar Rebates (Referral Fees).

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File Invoices and billing documents in the Team’s Shared Drive Project Invoice folders