Billing and Invoicing Specialist

Overview

Join us in designing the Grid of the future

In this position you will be responsible for the accurate invoicing of the Company’s revenue. Responsibilities include ensuring compliance with applicable company policies, customer purchase orders, contracts, master service agreements and statements of work to ensure revenue is billed accurately and recorded in compliance with GAAP and other responsibilities as assigned both on a regular and ad hoc basis. Experience with QuickBooks and BQE Core is beneficial.

Responsibilities

How you can make an impact:

Customer Invoicing and accounts receivable:

• Prepares, posts, verifies, and records customer invoices for consultant time and expenses incurred and transactions related to accounts receivable, according to company practices.
• Ensures custom client invoicing requirements are satisfied.
• Perform sales project setup and maintenance in ERP system.
• Partner with business development and operations to communicate and resolve missing purchase orders, other contract documents and out of scope work, to facilitate invoice processing.
• Collaborate with business development/sales and project managers to collect client invoices timely within DSO target.
• Set up new customers and update current customer data in accounting system, including collecting required documentation.
• Review employee/consultant time entries for timely entry and approval.
• Provide training on time entry and expenses to new employees as needed.
• Works closely with Accounting, Payroll and Operations to gather necessary information to ensure accurate invoicing for each job.
• Supports the month end revenue close process within strict deadlines.
• Daily maintenance of the Projects email inbox.
• Perform other related duties as required.

Qualifications

Bring your passion, here's what’s needed:

• Meets deadlines and handles stress in an acceptable manner.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent verbal and written communication skills.
• Knows when to ask questions to avoid risk of mistakes or spinning one’s wheels.
• Extremely strong attention to detail in a busy and changing work environment with sound self-review habits.
• Excellent time management skills, including managing multiple priorities with flexibility in shifting focus and priority as business needs change.
• Express willingness to step out of the box to assist other teams to meet and overcome challenges for the company.
• Ability to work independently with minimal supervision.
• At least 4 years of relevant customer invoicing experience.
• Skilled in Microsoft Office Suite, QuickBooks, and other ERP systems.
• Experience in a fast-paced environment.
• Bachelor’s degree in accounting/business administration preferred, or equivalent accounting department experience beyond A/R.

Position Type/Expected Hours of Work

This is a full-time position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. in the office located in Austin, TX with regular need for flexibility in hours. Some work from home will be available outside of the monthly close schedule and after training and orientation period.  Occasional overtime including nights and weekends may be necessary to meet deadlines or support employee functions. This position is not eligible for full-time work from home.

How we support you:

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you.
• Generous PTO and paid holidays
• Employee Ownership Program
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from third-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.