Bilingual Payroll & Benefits Specialist

Who We Are

O'Dell HVAC Group is a well-established HVAC equipment representative, partnering with engineers, building owners, and contractors throughout Canada. Our success is fueled by our people-first culture, where teamwork, innovation, and professional growth are at the core of everything we do. Our culture is shaped by our values: Everyone Cares, Driven to Innovate, Let's Be Curious, Operationally Nimble, and Leverage Collaboration. These values guide how we work together, solve problems, support our customers, and grow as a team.

We are seeking an experienced Bilingual Payroll & Benefits Specialist to join our Human Resources team. Reporting to the Vice President, Human Resources, your primary goal will be to take ownership of national payroll administration. This role offers an opportunity to apply your payroll expertise while contributing to broader HR initiatives. Along with managing national payroll, you'll oversee benefits and retirement program administration, provide ongoing support for our HR systems, and contribute to compensation, reporting and payroll-related acquisition integration activities. As O'Dell continues to grow, you'll play an important role in strengthening our payroll processes, improving the employee experience and ensuring our payroll and benefits programs operate accurately and consistently across the organization.

This position is posted as remote; however, candidates will be expected to attend their closest O'Dell office periodically, as required to support business needs and team collaboration.

Salary Range: $78,000-$85,000 annually, plus a comprehensive benefits and total rewards package.

What You're Responsible For

• Independently manage full-cycle, multi-provincial payroll, including Quebec, for salaried, hourly and commission-based employees.
• Process payroll changes, statutory deductions, remittances, ROEs and year-end reporting, ensuring accuracy and legislative compliance.
• Maintain payroll controls, resolve discrepancies and collaborate with Finance on payroll-related reconciliations.
• Support provincial reporting, including applicable workers' compensation requirements.
• Administer group benefits, Health Spending Account (HSA) and RRSP programs, including employee enrollments, changes, contributions and terminations.
• Serve as a primary point of contact for employee payroll and benefits administration inquiries.
• Coordinate with providers on benefits administration, reconciliations, renewals and employee communications.
• Support payroll and benefits administration related to leaves of absence, disability and return-to-work arrangements.
• Provide ongoing support and administration for our primary HRIS platform.
• Assist employees and managers with time and attendance, system access, troubleshooting and general inquiries.
• Maintain accurate employee information, support system enhancements and identify opportunities to improve processes and reporting.
• Administer approved compensation changes, bonuses, commissions and profit-sharing payments.
• Support annual salary reviews, compensation benchmarking, Total Rewards initiatives and applicable pay equity requirements.
• Prepare workforce and compensation reports, conduct data audits and support payroll-related compliance reviews.
• Support payroll, benefits and HRIS integration activities associated with acquisitions.
• Review employee compensation, benefits and entitlements, and coordinate employee setup and program transitions.
• Work collaboratively with HR, Finance and external partners to support accurate and timely integration.
• Other related responsibilities as assigned.

What We're Looking For

• Bilingual in English and French, with strong written and verbal communication skills.
• Minimum five (5) years of Canadian payroll experience, including independent full-cycle payroll administration.
• Strong knowledge of multi-provincial payroll requirements; Quebec payroll experience required.
• Experience administering employee benefits, RRSP programs and employee entitlements.
• Experience with BambooHR, UKG or comparable payroll, time and attendance, or HRIS platforms.
• Payroll Compliance Professional (PCP) designation preferred.
• Strong Excel, reporting, analytical and organizational skills.
• Experience with payroll-related compliance, compensation administration or HRIS improvements.
• Excellent attention to detail, confidentiality and ability to manage competing deadlines.
• Experience with acquisitions and payroll integration is considered an asset.

Why Work for O'Dell HVAC Group?

At O'Dell HVAC Group, we believe great work starts with a great employee experience. We’re committed to creating an environment where our people can grow, contribute, and enjoy being part of the team.

• Competitive Compensation & Profit Sharing – Your contributions matter, and we believe in sharing in our success.
• Comprehensive Benefits – Employer-paid health and dental coverage to support you and your family.
• Health & Wellness Spending – Additional flexibility to support your individual health and wellness needs.
• RRSP Program – A plan that grows with you! We’re here to help you plan and invest in your financial future through increasing employer contributions and long-service rewards.
• Learning & Career Development – Opportunities to build your skills, expand your knowledge, and grow your career, supported by our tuition reimbursement program.
• Paid Holiday Shutdown – Extra time to recharge and enjoy the holiday season.
• Summer Fridays! – Start your summer weekends a little earlier.
• A Collaborative, People-First Culture – Work alongside people who share knowledge, solve problems together, and genuinely care about the success of their teammates.

We may use AI-powered tools to support our recruitment process and improve efficiency, allowing our team to focus on what matters the most - getting to know our candidates. While AI may be utilized, all hiring decisions are made by our HR and management teams.

At O’Dell HVAC Group, we’re all about building a workplace where everyone can thrive and are committed to fostering an inclusive environment. If you need accommodations during the hiring process or on the job, please contact us. We believe that accessibility isn’t just a requirement; it’s part of creating a great place to work for everyone. For any accommodation requests or questions, reach out to Human Resources.

This job posting is for an existing vacancy.