Associate Controller

Position Overview

The Associate Controller plays a key role in managing the daily accounting operations of our growing civil engineering and surveying firm. This position supports the Chief Financial Officer and leadership team by ensuring accurate financial reporting, maintaining project accounting integrity, and improving financial processes.

Key Responsibilities:

              Accounting and Financial Reporting

• Assist in managing day-to-day accounting operations, including AP, payroll, Prevailing Wage, billing, and bank reconciliations.
• Support month end and year end close processes to ensure timely, accurate reporting.
• Assist in maintaining the general ledger and ensure accurate, organized financial records.
• Assist Chief Financial Officer in oversight of finance team to monitor budgets, cash flow, and profit.
• Assist Chief Financial Officer to oversee and support the billing staff. Work with Project Managers to ensure the billing process is followed, including project setup, contracting, and client communication.
• Assist the Chief Financial Officer in managing all journal entries.

Internal Controls and Compliance

• Maintain and strengthen internal controls suitable for a small business environment.
• Ensure compliance with state/local regulations, including payroll tax, business licensing, and consultant contracts.
• Assist CFO in evaluating and assisting with risk management.
• Manage out-of-state work requirements; oversee professional and technical registration compliance.

Financial Planning and Operational Support

• Support vendor management and assist with contract review from a financial perspective.
• Partner with Human Resources and Chief Financial Officer in reviewing and processing the renewal of all business insurance policies and employee benefits, as well as implementing new policies and procedures for the company.
• Assist Chief Financial Officer in fleet management, asset management, and maintenance contracts.

Process Improvement and Systems

• Identify opportunities to streamline accounting workflows for a small but growing team.
• Help transition or optimize the firm’s accounting processes.
• Train as backup to all positions in Administration Department when needed.

Westlake is a locally owned company since 1983, Westlake offers professional surveying, civil engineering, and land use planning services. Specialty areas include 3D laser scanning, precision industrial measurement and wind energy development services. Through our years of successful project experience, we have built a ‘can do’ reputation within our industry. We are known for true collaboration with our clients, and we welcome those professionals who share our passion to excel.

What you can expect at Westlake:

• A common drive: As an ‘Innovative Small Business’ award-winner, we share a passion to be more than average.
• A tight knit team: Together, we embrace the hard work it takes to be an industry leader. Together, we celebrate our accomplishments with killer barbeques, holiday parties and community events.
• A horizontal organizational style: Contributions of all team members are valued and integral to our success.
• Investment in you and the technology you use: We’re committed to your training and professional development, and to making sure you have the state-of-the-art equipment you need to do your job.

We are parents, youth league coaches, volunteer board members, and dog lovers. We work together to achieve scheduling flexibility to meet personal and professional goals. We maintain a commitment to your:

• Work /Life Balance

• Paid vacation time, sick leave, & paid holidays
• Company-sponsored events & volunteer opportunities

• Professional Development

• Professional education & licensure allowances
• In-house continuing education opportunities & networking

· Financial Well Being

• Profit share & 401(k)

• 100% employee paid company benefits, including medical, dental, vision, long-term disability, and life insurance
• Medical & dependent care Flexible Spending Account

Job Type:

Full-time, at main office located in Tigard, Oregon

Occasional extended hours during monthly close, audits, or major deadlines.

Opportunity to grow into a Controller-level role.

The ideal candidate will have:

• A bachelor’s degree in accounting, finance, or related field required.
• 3-6 years of accounting experience, experience in architecture, engineering, or construction, or other project-based services strongly preferred.
• Experience in small professional service environments a plus.
• CPA or CMA certification preferred but not required.
• Strong understanding of GAAP and project accounting principles.
• Proficiency with Excel and accounting systems.
• Experience with Deltek Vantage Point a plus. Ability to quickly learn specific software programs.
• Experience with payroll and certified payroll/prevailing wage reporting.
• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast-moving, small-team environment.
• Proven experience in financial management, operations optimization, and process improvement
• Excellent leadership and communication skills, with the ability to motivate and guide cross-functional teams.
• Skilled at problem solving and decision-making skills; proactive and resourceful.