Assistant Controller

Assistant Controller - Full Time

Reports to: Controller

Supervises: No supervisory duties are included in this position

Education and/or Experience:

· Associate’s degree in accounting (Club experience is a plus)

· Minimum of two years accounting experience, including accounts payable, accounts receivable, general ledger and financial reports.

· Proficient with accounting software, Microsoft Office Products

· Jonas software experience a plus

· Paylocity experience a plus

Job Knowledge, Core Competencies and Expectations

· Ability to operate computer and other general office equipment

· Familiarity with general accepted accounting principles

Job Summary (Essential Functions)

Assists Controller in the preparation of financial transactions and reports including the posting of journal entries from source documents and reconciliation of assets and liabilities to ensure their accuracy. Collects charges from members. Prepares and mails receivables. Reconciles and posts payments received. Prepares and enters payroll.

Accounts Receivable Duties:

· Posts and collects all member charges and payments.

· Prepares and mails member statements on the 1st of each month.

· Reconciles payments on account.

· Updates daily revenue.

· Responds to member billing inquiries.

· Coordinates the resolution of member disputes with the appropriate department head and the member.

· Prepares and posts suspended member lists and ensures delinquent accounts are handled per Club by-laws.

· Audits point-of-sale charges and credit card sales.

· Administers the billing and collection of membership dues.

· Reviews the month-end receivable schedules.

· Maintains the following records:

· Member accounts;

· Accounts receivable trial balance;

· Deposits.

General Ledger Duties:

· Assists Controller in the preparation of journals, bank, assets and liabilities account reconciliations and financial statements.

· Maintains an orderly accounting and filing system.

· Assists in the preparation of other accounting reports and helps the Controller as necessary.

· Attends departmental and club trainings.

· Assists Controller in implementing accounting enhancements and/or systems as needed.

· Completes other appropriate assignments made by the Controller.

Provides Quality Experiences for Members, Guests and Staff

· Acknowledges members, guests, and staff promptly, making eye contact and smiling.

· Strive to learn member names.

· Communicate in a pleasant, professional and positive manner.

· Assists members/guests at any opportunity quickly and courteously.

· Assist staff members with any requests for information or analysis as needed.

Problem Resolution

· When problems arise, address them promptly regardless of cause.

· Addresses members and accounting issues/concerns quickly and communicates resolution to the corresponding party.

· Informs Controller of significant member concerns/complaints/dissatisfaction with any product, service or staff.

· Proposes solutions and assist Controller in resolving needs/issues/concerns.

General Responsibilities

· Positive and engaging attitude with emphasis on teamwork.

· Innovative, flexible forward thinking in problem resolution and strategic planning and can inspire others to reach their fullest potential.

· Ability to work independently and as part of a team.

· Communicates effectively, both written and verbal.

· Possesses strong follow-up skills and adheres to all deadlines.

· Exercises good judgement when working on time sensitive problem resolutions.

· Ability to manage multiple tasks with priorities and work-flow.

· General knowledge of Generally Accepted Accounting Principles (GAAP), including methods of financial reporting.

· Commits to excellence and high standards.

· Maintains the confidentiality of Club information.