AR - Billing Specialist

Job purpose

The AR/Billing Specialist is responsible for invoicing, collections, and cash application, with a strong focus on construction billing practices including AIA documentation and progress billing.

Essential responsibilities and accountabilities:

• Prepare and submit invoices (progress, T&M, milestone billing)
• Complete and manage AIA billing (G702/G703)
• Track retainage and contract billing requirements
• Ensure all supporting documentation is included with invoices
• Monitor AR aging and follow up on past-due accounts
• Apply cash receipts and reconcile AR balances
• Work with project managers to resolve billing issues
• Maintain accurate billing records in the system
• Assist with lien waivers and compliance documentation
• Adhere to all company safety requirements.
• Perform other duties as may be assigned.
• Regular and prompt attendance and punctuality.
• Working long hours may be required to meet business needs and is considered an essential function of this position.

Knowledge/Skills/Abilities:

• Must have expert abilities in Excel and PowerBI
• Strong strategic thinking and leadership abilities
• Excellent stakeholder management and communication
• Ability to manage multiple ongoing projects in a hectic environment while meeting deadlines
• Stress resilient

Education and Experience Requirements:

• Required:
  • 3–5+ years of AR or Billing experience
  • AIA Billing experience
  • Construction billing and collections experience
• Preferred:
  • Business Central ERP experience
  • Low-voltage / contracting industry experience

Company Conformance Statement

• Deliver high-quality work within assigned deadlines, whether under direct supervision or independently.
• Maintain professional interactions with all employees, customers, suppliers, vendors, and other stakeholders.
• Contribute effectively as a team member on all assignments.
• Work independently while recognizing the importance of communication and coordination with other team members, departments, or organizations.
• Establish and uphold a reputation for consistent and punctual attendance.
• Ensure compliance with established guidelines for criminal background checks and Motor Vehicle Record (MVR) checks and maintain this compliance consistently.

Working Environment

• Works in an office / climate-controlled environment.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential physical functions listed below.

• Lift and/or move up to 20 pounds unassisted.
• You must be able to sit for extended periods of time (up to eight hours daily).
• Must be able to coordinate hands and eyes while using automated tools and equipment.

Direct reports

• Not Applicable