Analyst, Procurement Services

Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• Two (2) years of experience supporting purchasing or bookkeeping functions.
• Experience managing business/department functions.

PREFERRED QUALIFICATIONS:

• Associate’s degree from an accredited institution.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills; mathematical skills.
• Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment, including bookkeeping, accounting, purchasing, and finance processes and procedures.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to analyze and summarize data from various sources.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.

Revised: 6/13/23

Responsibilities

• Perform administrative work in all areas of the procurement cycle and contract administration including solicitation preparation, opening tabulation, and evaluation.
• Support the Procurement Team, schools, and departments with executing the purchasing process.
• Prepare official correspondence to communicate purchasing and contractual updates.
• Provide professional customer support to schools, departments, management, and business partners related to purchasing activities.
• Analyze data from multiple sources including Innovation Services applications such as Oracle PeopleSoft to research and answer questions.
• Support the creation, distribution, modification, and closing of purchase requisitions and purchase orders.
• Collect and disseminate information in response to public records requests.
• Assist in training sessions as necessary to keep vendors and internal customers up-to-date on current policies and procedures and the bid/award process.
• Assist in maintaining a reference library of awarded contracts.
• Update the Procurement web page with current and valid information.
• Prepare, schedule, and arrange work assignments with limited supervision.

Revised: 6/13/23

Additional Job Information

S05, $19.57, 8 hours, 255 days. Compensation may increase based upon relevant education and experience.