Agent, Procurement Services

Qualifications

MINIMUM QUALIFICATIONS:

• Associate's degree from an accredited institution.
• One (1) year of experience in a business-related field.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in a business-related field.
• Two (2) years of experience equivalent to an Agent/Buyer in public purchasing.
• Experience managing business/department functions.
• Professional Public Purchasing Certification.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills.
• Knowledge of and ability to interpret and apply pertinent regulations, policies, and procedures for the functional area of assignment, including public purchasing laws, regulations, ethics, standards, methods, and practices.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with Enterprise Resource Planning applications, such as Oracle PeopleSoft, to support purchase requisition workflow and purchase order dispatching.
• Knowledge of and experience with conducting tasks in the procurement life cycle, including creating competitive solicitations and negotiating contracts.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.

Revised: 07/21/23

Responsibilities

• Facilitate the development of detailed specifications and scope of work for specific competitive solicitations.
• Work closely with third party consultants, architects, engineers, and other professionals to ensure all District requirements are met in preparing solicitation documents.
• Develop, publish, and negotiate invitations to bid, invitations to negotiate, requests for qualifications, and requests for proposals.
• Conduct pre-bid/proposal meetings, determine responsiveness and responsibility of bidders/proposers, and investigate qualifications/references and work history of firms submitting bids and proposals.
• Provide information to suppliers/contractors and internal customers on the bid/award process, purchasing policies and procedures, and all other procurement-related issues.
• Assist in training sessions as necessary to keep suppliers and internal customers up-to-date on current policies and procedures.
• Respond to internal customer and vendor inquires, concerns, or problems relating to procurement actions and recommend viable, efficient solutions.
• Administer purchasing card programs.
• Research market trends and technical developments in product and service markets.
• Evaluate, track, and approve requisitions, change orders, and purchase orders.
• Monitor supplier/contractor performance and contractual disputes and facilitate corrective actions.
• Effectively communicate with schools, departments, suppliers, and the leadership team.
• Work independently to plan, schedule, and coordinate activities to accomplish objectives on time.

Revised: 07/21/23

Additional Job Information

U08, $23.31, 8 hours, 255 days. Compensation may increase based upon relevant education and experience.