Administrative Assistant/Payroll Specialist (Year-round position)

Evergreen School District Position Description
ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF BUSINESS
Pay Depends on Experience - $22.39 - $26.16
Evergreen School District seeks an Administrative Assistant to the Director of Business to join one of the leading K-8 school districts in the state of Montana.  Evergreen's mission is to enable students to become responsible citizens and lifelong learners by ensuring quality instruction in a nurturing environment.  The Administrative Assistant to the Director of Business assists and supports the Director of Business/Clerk with a variety of duties.  This position reports directly to the Director of Business and Human Resources/Clerk.
Preferred Minimum Qualifications:

• Bachelor degree preferred
• Five years of experience working in a business office environment with at least one year experience in payroll preferred
• Current knowledge of modern office practices and procedures
• Working knowledge of office equipment including adding machine, copy machine, ten key, computer and software applications

Job Responsibilities:

• Serves as payroll officer in a timely and efficient manner
• Files wage and tax statements with government agencies
• Accurately records staff leave / absences and has excellent bookkeeping skills
• Performs clerical, typing, filing, computer work
• Prepares reports and mathematical computations
• Maintains inventories and files
• Receives and verifies incoming shipments
• Maintains bus driver records
• Performs duties of the Clerk in their absence (must be available for this duty upon request)
• Address and package outgoing mail, sort and distribute incoming mail as needed
• Assists in Fall Orientation
• Assists in managing personnel files
• Assists in audit preparation, gathers and organizes data as needed

Knowledge, Skills and Abilities: 

• Ability to perform clerical work and operate office machines
• Ability to use good written and oral communication skills
• Ability to use good word processing skills
• Ability to work with people and communicate clearly
• Ability to manage time effectively
• Ability to use good organizational skills and file management skills
• Ability to use good grammar and spelling
• Ability to use accuracy with numbers and documentation
• Ability to maintain confidentiality (strong ability)
• Ability to be well-organized and multi-task

Physical Demands:

• Works inside a District building in a controlled, well-lit environment
• Requires prolonged sitting; substantial amount of time working at a computer station
• Occasional lifting of 50 pounds or less

Evaluation:

• Performance to be evaluated annually by the Director of Business/Clerk

Terms of Employment:

• Hourly, 261 day contract year, Remuneration contingent upon preparation and experience
• Health insurance, leave, and retirement provided
• Work schedule/hours can be modified as determined by supervisor

Note:

• This job description is not an employment contract and is only a general description of the duties that are commonly assigned to this position
• Other duties related and unrelated to the title and major and minor elements may be assigned