Administrative Assistant / Bookkeeper & Proposal Coordinator
Cb • Glendale, California • Part Time • $23–$28 / hour
Posted on Thu, Sep 24, 2026
In this role, you will track client payments, follow up on outstanding balances, help our engineers prepare polished fee and technical proposals, and support daily office operations. The ideal candidate is comfortable working with numbers, persistent and professional in payment follow-up, and skilled at creating visually appealing business documents.
Work Hours: Monday Through Friday, 12:00 - 5:00 PM
Responsibilities
- Accounts receivable: Track invoices, reconcile payments, and maintain accurate reports of outstanding balances.
- Client payment follow-up: Proactively contact clients by email and phone regarding overdue invoices, request payment dates, track payment commitments, and keep management informed of unresolved balances.
- Proposal preparation: Prepare, edit, and format fee and technical proposals using scopes, fees, and technical content provided by our engineers and management.
- Document design: Create professional proposal layouts, covers, tables, graphics, and presentations. Maintain consistent company templates and proofread documents for accuracy, formatting, and visual quality.
- Bookkeeping support: Assist with invoicing, accounts payable, bank deposits, and financial recordkeeping.
- Office administration: Answer and screen calls, organize and archive emails, maintain files, and provide administrative support to management and project staff.
- Experience with accounts receivable, invoicing, bookkeeping, and professional client communication.
- Strong proficiency in Microsoft Office, especially Word, Excel, and PowerPoint including document formatting, spreadsheet formulas and reporting, presentation layouts, and email management.
- Experience preparing professional proposals, reports, or presentations, with strong document-layout or graphic design skills.
- Experience with QuickBooks and Sage/Peachtree.
- Excellent written communication, organization, accuracy, and attention to detail.
- Ability to handle confidential information, work independently, and manage multiple deadlines.
- Experience in an architecture, engineering, construction, or professional services office
- Familiarity with website design
More live bookkeeper roles
- Bookkeeper at Polinger Company — Gaithersburg, MD, United States
- Student Bookkeeper at Roman Catholic Diocese Of Richmond — Newport News, VA, US
- Bookkeeper at Scott County School District — Georgetown, Kentucky, United States
- Bookkeeper at Forsyth R-III School District — Forsyth, Missouri, United States
- Bookkeeper at Impact Kitchen — Toronto, Ontario, Canada
- Bookkeeper / Finance Operations at job — Houston, Texas, United States
- Front End/Bookkeeper at Kroger — Richmond, Virginia, United States
- Bookkeeper I at Roman Catholic Diocese Of Richmond — Richmond, Virginia, United States
- Bookkeeper at Kingdom Movement — Vancouver, Washington, United States
- STORE BOOKKEEPER at Town Pump Convenience Stores — Montana, Not Specified, United States
- AP Specialist / Bookkeeper at The Jonus Group — Westerville, OH, United States
- Bookkeeper at Catholic Charities of the Diocese of Albany — Colonie, New York, United States
- Part-time Bookkeeper — Charleston, South Carolina, United States
- Bookkeeper at The School District of Lee County — Lehigh Acres, US
- Office Administrator / Bookkeeper at Guardian Security Services — Blue Island, Illinois, United States
- Bookkeeper at J G Drywall Co — Carnegie, Pennsylvania, United States
- Bookkeeper at The Truck Patch — Mountain Home, Arkansas, United States
- Bookkeeper at Cove Communities Careers — Valrico, FL, United States
- Bookkeeper at Cove Communities — Valrico, Florida, United States
What the data says about this job
- Advertised pay for Bookkeeper: a median of $50,000 across 1,823 priced postings. This posting advertises $47,840 to $58,240, 6% above that median. Explore the market
Measured from employers' own postings and public filings. How we measure